Administrative & Finance Assistant

Job description

Administrative & Finance Assistant

This is more than a job - it is an opportunity to make a meaningful impact.

Relámpago del Cielo is seeking an Administrative & Finance Assistant to support administrative operations, enrollment coordination, bookkeeping support, payroll administration support, and daily office functions within a growing, mission-driven nonprofit organization. Join a team dedicated to preserving culture, serving families, and strengthening the community through arts education.

Relámpago del Cielo is a nonprofit cultural arts organization dedicated to preserving, promoting, and teaching traditional Mexican performing arts through music, dance, folklore, cultural education, and community outreach. Since 1976, Relámpago del Cielo has proudly served the Santa Ana and Orange County community by providing educational programming to more than 300 students, supporting community cultural events, collaborating with schools and educational partners, and preserving the rich traditions of Mexican performing arts for future generations. We are a growing organization that values flexibility, teamwork, cultural preservation, and creating a positive impact in the communities we serve.

The Administrative & Finance Assistant provides administrative, financial, and operational support to help ensure the organization's daily operations run efficiently. This role supports student enrollment, tuition collection, accounts receivable/payable, bookkeeping assistance, payroll support, parent communication, customer service, and general office administration. Reporting to the Office Manager, this position works closely with parents, teachers, students, and internal staff. The ideal candidate is organized, detail-oriented, professional, and comfortable managing multiple responsibilities within a fast-paced nonprofit environment while exercising strong independent judgment and initiative.

Key responsibilities include:

Support daily office operations and administrative functions

Assist with student enrollment, registration, and maintaining accurate student records

Communicate with parents regarding enrollment and tuition-related questions

Answer incoming calls and provide professional customer service

Maintain organized electronic and physical records

Support leadership and assist with additional operational needs as assigned.

Finance & Bookkeeping Support:

Process tuition payments and maintain accurate payment records

Collect, count, reconcile, and securely document cash payments and deposits

Support Accounts Receivable (AR) and Accounts Payable (AP) functions

Process invoices, receipts, and payment documentation

Enter financial transactions into QuickBooks Online while maintaining confidentiality of financial records

Reconcile student enrollment records, tuition payments, and monthly account balances

Assist with monthly reconciliation of financial records and account discrepancies

Compile financial data and assist with preparing monthly income and expense reports for leadership

Ensure tuition accounts remain current and follow up on outstanding payment balances when needed.

Payroll & Administrative Finance Support:

Assist with employee timesheet review and payroll-related administrative support

Support payroll processing and maintain payroll-related documentation through online payroll systems

Maintain confidentiality of employee payroll and financial information.

Collaboration & Customer Service:

Serve as a primary contact for parents regarding enrollment and tuition questions

Work collaboratively with teachers, families, students, and staff

Maintain professional communication and strong customer service standards

Support a positive, flexible, and team-oriented work environment

Perform additional duties as assigned based on organizational needs.

Required qualifications:

2 - 5 years of experience in administrative support, bookkeeping, office administration, accounting support, or finance administration

Bilingual English/Spanish required

Experience handling cash payments, receipting, payment processing, and customer financial transactions.

Working knowledge of Accounts Receivable (AR) and Accounts Payable (AP)

Basic understanding of accounting principles, bookkeeping procedures, and financial recordkeeping

Experience with bookkeeping functions preferred

Experience processing employee timesheets, payroll support, or online payroll systems preferred

Experience using QuickBooks Online strongly preferred

Strong customer service, communication, and organizational skills

Ability to manage confidential information with professionalism

Strong proficiency with Microsoft Office Suite (Excel, Outlook, Word)

Strong attention to detail, problem-solving ability, and financial accuracy

Ability to prioritize multiple responsibilities, meet deadlines, and work with minimal supervision in a fast-paced environment

Ability to work independently while collaborating within a team environment

Work schedule:

Part-Time Position – Approximately 20 hours per week

Required in-person availability for 3 Saturdays per month (8:30 AM – 12:30 PM) for program and operational support

Additional weekday hours scheduled based on operational needs.

Physical requirements:

Sitting for extended periods while performing computer and administrative work

Standing, walking, bending, reaching, and filing throughout the workday

Frequent use of computers, phones, printers, and office equipment

Lifting or carrying office materials and supplies up to 25 pounds

Frequent communication with parents, staff, and community members

Working in a standard office environment with regular interruptions and multitasking responsibilities

How to apply: Interested candidates should submit a resume and cover letter to with the subject line "Administrative & Finance Assistant_RDCI". Resumes will be reviewed on a rolling basis until the position is filled.

Equal Employment Opportunity: Relámpago del Cielo Inc. is an equal opportunity employer committed to maintaining an inclusive workplace. Employment decisions are based on qualifications, merit, organizational needs, and business requirements.

Worksite address

santa ana, CA, 92725, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.