About this opportunity
MLee Healthcare Staffing and Recruiting, Inc lists this Administrative Office Coordinator opportunity in saint pauls, North Carolina. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative Office CoordinatorSaint Pauls, NC $35,099 - $46,099 a yearFull TimeJoin a dynamic healthcare team as an Administrative Office Coordinator, where you will play a vital role in managing office operations and supporting clinical staff in a bustling regional medical center located in the Southeastern United States. This full-time, day-shift position involves a variety of clerical and secretarial duties designed to keep the department running smoothly.Key ResponsibilitiesGreet visitors and manage incoming telephone calls, providing information and directing inquiries to appropriate community resources.Compose and type correspondence, reports, memoranda, and forms with accuracy and professionalism.Maintain employee files and records in compliance with government regulations, ensuring all documentation is current and audit-ready.Assist with employee education tracking and certification compliance.Manage timekeeping and payroll review for providers and nursing staff.Publish and distribute provider schedules and on-call calendars, coordinating coverage to ensure seamless unit operations.Support new employee onboarding, scheduling, and training activities.Prepare agendas, schedule meetings, take and transcribe minutes, and distribute them to relevant parties.Handle correspondence coordination with staff, providers, and vendors.Process reimbursements, purchase requisitions, and travel/education requests.Maintain inventory and order medical and non-medical supplies as needed.Generate reports and graphs based on electronic health record data.Assist with annual performance evaluations and audits.Distribute mail and faxes and perform other duties as assigned.EducationHigh school diploma or equivalent required; Associate Degree in a relevant field preferred.ExperienceMinimum of 2 years of office or administrative experience required; healthcare experience is a plus.Skills and AbilitiesStrong clerical and administrative skills, including proofreading, filing, and organizing.Excellent written and verbal communication skills with attention to grammar and punctuation.Ability to interact tactfully and diplomatically with management, physicians, patients, visitors, and external organizations.Demonstrated leadership and organizational abilities.Comfortable managing multiple projects simultaneously with strong time management skills.Proficiency in advanced computer applications such as Excel, PowerPoint, and Word.Physical RequirementsAbility to sit or stand for extended periods, reach, stoop, kneel, and occasionally lift up to 15 pounds. Good motor coordination and finger dexterity required for computer use. Near visual acuity necessary for proofreading and operating word processing software.
Worksite address
saint pauls, NC, 28384, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.