About this opportunity
Abundant Professional Services lists this Administrative Project Specialist opportunity in leon, Virginia. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Abundant Professional Services is a minority-owned HRBP consulting and training firm serving micro, small, and government-sector businesses nationwide.
Beyond Disabilities
Administrative Coordinator
to support the daily administrative operations of the company and its programs. This is an urgent-fill position with an immediate start date for the right candidate.
The Administrative Coordinator will help keep the office, day program, documentation systems, client records, vendor coordination, staff communication, and daily program support functions running smoothly. Administrative Coordinator provides administrative and program support to the Program Director, CEO, DD Specialist, Direct Support Professionals, clients, families, vendors, and visitors. This position serves as a key point of coordination for daily office operations, client and DSP documentation, attendance tracking, intake paperwork, communication, supplies, vendor services, and general program readiness.
This role requires strong organizational skills, confidentiality, patience, professionalism, and the ability to support a busy day program environment serving individuals with disabilities.
The Administrative Coordinator will be responsible for supporting daily office and program operations, including:
Serve as the first point of contact for clients, families, staff, vendors, and visitors, ensuring professional and respectful communication.
Answer and route phone calls, monitor voicemail and email, and assist with timely follow-up.
Prepare, organize, and maintain client records, timesheets, support logs, intake documents, quarterly update materials, and other program-related documentation.
Track client and DSP attendance, documentation needs, missing forms, and administrative follow-up items.
Provide administrative support to the Program Director, CEO, DD Specialist, and program leadership.
Coordinate office supplies, mail, vendor services, deliveries, and basic facility readiness for the day program.
Support scheduling, program activities, outings, special events, and approved petty cash documentation as assigned.
Assist with client and DSP coordination during daily program operations, including arrival, departure, and scheduled activities.
Maintain confidentiality and handle client, employee, and company information in accordance with company procedures and applicable laws.
Perform other duties as assigned that are reasonably related to the position, program operations, administrative support, and the needs of the company.
High school diploma or equivalent required.
Prior administrative, office support, healthcare, human services, disability services, or day program experience preferred.
Ability to manage multiple tasks and shift priorities during the day.
Ability to interact respectfully with individuals with disabilities, families, staff, vendors, and visitors.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and general office technology.
Ability to use standard office equipment, including phones, printers, copiers, scanners, and filing systems.
Experience working in a human services, healthcare, Medicaid waiver, disability services, behavioral health, assisted living, or day program environment.
Experience coordinating vendors, supplies, schedules, or office systems.
Prior experience supporting program leadership or administrative operations in a regulated service environment.
This position operates in an office and day program setting and requires regular interaction with clients, staff, families, vendors, and visitors.
Using a computer, phone, printer, copier, scanner, and other office equipment.
Organizing files, stocking supplies, and lifting or moving light office materials.
Completing local errands as assigned, if applicable.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
Become familiar with and comply with Beyond Disabilities’ policies and procedures.
Monday through Friday, 8:00 AM – 5:00 PM
urgent-fill position
immediate start date . Why Join Beyond Disabilities
high-quality, compliant services that support independence and well-being .
Beyond Disabilities is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, marital status, or any other status protected by applicable federal, state, or local law.
Beyond Disabilities is committed to providing a workplace free from discrimination, harassment, and retaliation.
Beyond Disabilities complies with the Americans with Disabilities Act and other applicable disability-related laws. Qualified individuals with disabilities are encouraged to apply.
Applicants who need a reasonable accommodation during the application or interview process may request assistance by contacting the company directly.
highly motivated professional ready to step into a critical company role immediately.
Administrative Assistant, Program Administrative Assistant or similar role
as soon as possible. Applications will be reviewed promptly due to the immediate need to fill this position.
Immediate Hire:
Medical/Dental
Professional Development Training
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.