Administrative Secretary Neurosurgery Research Lab

Job description

Job Description

We're looking for a detail-oriented and organized Administrative Secretary to join our Neurosurgery Research Lab in Detroit, United States. In this role, you will serve as a key administrative support professional, ensuring smooth operations and providing essential organizational support to our dynamic research team. You will be responsible for managing schedules, coordinating communications, maintaining records, and supporting the day-to-day activities of our collaborative research environment. The ideal candidate will demonstrate exceptional organizational skills, a professional demeanor, and a genuine commitment to supporting scientific excellence through efficient and accurate administrative practices.

Manage and maintain calendars for laboratory staff, scheduling meetings, appointments, and research activities with precision and flexibility

Prepare, format, and organize research documents, reports, and correspondence with meticulous attention to detail and accuracy

Maintain confidential files and records using established filing systems and digital databases while ensuring compliance with regulatory requirements

Coordinate communications between research team members, collaborators, and external stakeholders in a professional and timely manner

Perform data entry and record-keeping tasks related to research activities and laboratory operations with careful attention to accuracy

Assist with the organization and coordination of lab meetings, seminars, and research presentations to support team collaboration

Support the onboarding and administrative needs of new team members, ensuring a smooth integration into the laboratory

Manage office supplies inventory and coordinate procurement as needed to maintain efficient laboratory operations

Answer phones and direct inquiries to appropriate team members in a professional and courteous manner

Assist with grant administration, budget tracking, and financial documentation to support research funding initiatives

Maintain laboratory compliance documentation and assist with regulatory record-keeping to ensure adherence to institutional standards

Provide general administrative support to laboratory leadership and research staff, adapting to evolving priorities and supporting team goals

Qualifications:

Proven experience in an administrative or secretarial role, preferably in a research or academic setting

Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and email management systems

Strong organizational and time management skills with the ability to prioritize multiple tasks effectively

Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders

Demonstrated ability to maintain confidentiality and handle sensitive information with professionalism and discretion

Meticulous attention to detail and accuracy in document preparation and data entry

Ability to work independently and collaboratively within a team environment, supporting shared objectives

Strong interpersonal skills and a supportive, professional demeanor that fosters a collaborative workplace culture

Ability to adapt to a fast-paced research environment and support evolving priorities with flexibility and resilience

Familiarity with research laboratory operations and protocols (preferred)

Knowledge of medical or scientific terminology (preferred)

Experience with scheduling software and calendar management systems (preferred)

Experience with regulatory and compliance documentation in a research or healthcare setting (preferred)

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Worksite address

detroit, MI, 48228, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.