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Job description
Administrative Secretary - RegistrarThe Administrative Secretary - Registrar provides a wide variety of complex and confidential administrative and secretarial support to the assigned administrator; provides effective communication with parents, students, and school administration; maintains student records and files, assists with required activities in the guidance department, oversees assigned site programs and activities; maintains automated student information system, and ensuring efficient implementation of assigned functions.Minimum Required Qualifications:All positions require selected candidates to be fingerprinted and successfully pass a criminal background check. Additional minimum required qualifications for this position are:High school or equivalentMinimum of two (2) years of experience as a Secretary or Administrative AssistantProficient in Microsoft Office Suite, PowerPoint, Word, Excel, Office 365, and MS FormsSpeak, read, write, and present professionally, analyze, and interpret English written and verbal communicationsAbility to operate standard office equipment, computer, phone, copy, and fax machine, etc.Preferred Qualifications:These are examples of skills and experience that the best-qualified candidates may have. Not having one or all of them does not disqualify any candidate from consideration.Experience using PowerSchool, Business Plus, and KronosExperience performing standard bookkeepingExperience maintaining the department website and other public-facing communicationsExperience preparing and supporting meetings, taking accurate minutesProficiency in another language including the ability to read, write, speak, and understandEssential Functions & Responsibilities:Performs enrollment and withdrawal activities on the automated student information system and prepares and maintains permanent student records and cumulative folders for all students to ensure compliance with financial, legal, state, or federal requirementsReviews established guidelines in evaluating incoming student transcripts to ensure their conformance with district grading, curriculum, and course credit systemsProcess a wide variety of documents and materials (e.g., student registration, Title I and other academic processes, etc.) to disseminate information, ensure completion of department processes, and remain in compliance with administrative guidelines and regulatory requirementsCreate and maintain a wide variety of manual and electronic documents, files, and records (e.g., grades, transcripts, student data, alumni data, Title I documentation, student enrollment records, etc.) to provide up-to-date information and historical reference under established administrative guidelines and legal requirements for the Guidance office and student recordsPrepare a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature (e.g., letters, memorandums, academic forms, periodic and ad-hoc reports, operational procedures, manuals, etc.) to document activities, meet educational requirements, provide written reference, and ensure complianceAnalyze data and research a variety of topics (e.g., current practices, policies, education codes, required enrollment processes, etc.), using basic math calculations, fractions, percentages, or ratios, to provide support and recommendations that address a variety of school sites, district departments, and requirementsCompile data from a wide variety of sources (e.g., student records, calendars, expenditures/budget, internet research, truancy reports, etc.) to prepare reports, make recommendations, and prepare information for the assigned administratorSupports assigned administrative personnel to assist with academic functions and responsibilitiesWork with budgets and maintain accurate financial records and payments for school financesAssist a variety of departments (e.g., guidance office, etc.) in determining the type of complexity of student services to be offeredProcess assigned work activities (e.g., ordering diplomas and certificates, etc.) by prioritizing schedules and assignments, monitoring processes to ensure competition within established guidelinesCommunicate effectively with diverse individuals and groups of people while maintaining confidentiality and building positive working relationships with employees, students, and stakeholdersRespond to a wide variety of inquiries from internal and external parties (e.g., administration, faculty, parents, State of Utah, etc.) to provide information, facilitate communication and provide directionMaintains school website and provides frequent updates for activities and announcementsParticipate in meetings, workshops, and seminars as assigned to convey or gather information required to perform job functionsTake and transcribe minutes for department meetings to provide accurate recording of eventsSupport a team environment by collaborating with own and other work units to effectively perform the duties of the positionWork under limited supervision utilizing time-management and prioritization strategies while accurately processing detailed information and meeting deadlinesAdapt to changing work priorities and work with frequent interruptions, as requiredAs needed, roll, push, pull, bend, reach, stoop, kneel, crouch, crawl, and lift up to 30 poundsMaintain regular and predictable attendance to fulfill job requirements efficiently and effectivelyPerform other related duties as assigned to ensure the efficient and effective functioning of the work unitEmployee Supervisory Responsibilities: NoWork Environment & Physical Demands Administrative Secretary Physical Demands FormThe Salt Lake City School District is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and its services, programs, and activities. To request reasonable accommodation, contact Human Resource Services – Salt Lake City School District (slcschools.org) or call .Non-Discrimination StatementNo district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age, color, disability, gender, gender identity, genetic information, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status. The district is committed to providing equal access and equal opportunity in its programs, services, and employment including its policies, complaint processes, program accessibility, district facility use, accommodations, and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code, including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination, harassment, and retaliation: Tina Hatch, Compliance and Investigations/Title IX Coordinator, 406 East 100 South, Salt Lake City, Utah 84111, You may also contact the Office for Civil Rights, Denver, CO, .
Worksite address
salt lake city, UT, 84101, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.