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Job description
Administrative And Travel Support CoordinatorThis position will provide administrative and travel-related support for a large OCFS Division with over 1,400 employees. This work will require an organized individual who enjoys working in a fast-paced environment as part of a team.Responsibilities include but are not limited to the following:Function as Division Travel Coordinator to provide travel and expense support to staff, which includes assisting with questions and communicating travel and expense updates.Develop in-depth knowledge of agency policies, Business Services Center (BSC) Travel Policies and Guidelines and the Office of the State Comptroller's (OSC) Travel Manual and Guide to Financial Operations (GFO).Serve as proxy and enter employee travel expense reports in SFS.Run reports and perform various tracking in SFS and other systems.Monitor and administer shared mailbox for unit, which includes responding to questions concerning the operation of the unit or program area.Enter purchase requisitions in SFS.Provide guidance on best purchasing practices.Prepare cost/benefit analyses of goods and services and meet with vendors and contractors to discuss potential purchases.Resolve problems with vendors.Locate sources for goods and services.Collaborate with NYS Business Services Center (BSC), Office of the State Comptroller (OSC), and other external and internal agency stakeholders as necessary on purchasing, travel and other actions.Prepare and evaluate expenditures and other financial reports.Develop and implement record-keeping systems and controls.For the duration of the NY HELPS Program, this title may be filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Free Parking AvailableBackground Investigation Requirements:All prospective employees will be investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee's employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees.All prospective employees will be screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees.For Division of Juvenile Justice and Opportunities for Youth (DJJOY) prospective appointees will be checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable.The Office of Children and Family Services (OCFS) is an equal opportunity employer. OCFS does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence, or other applicable legally protected characteristics. We devote special attention to dismantling racial injustice and recognize that diversity in our workforce is critical to fulfilling our mission. We are committed to the diversity of our staff and encourage applicants from marginalized communities to apply. In furtherance of Executive Order 31 and OCFS's mission to have a diverse workforce, all people with disabilities are encouraged to apply. All applicants must be dedicated to working in and sustaining an environment of inclusion that affirms and celebrates the backgrounds, learned, and lived expertise, whole identities, and individual perspectives of our staff. Applicants of all backgrounds and experiences are encouraged to self-identify during the application process.Some positions may require additional credentials or a background check to verify your identity.
Worksite address
rensselaer, NY, 12144, US
Who can apply
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