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Job description
Administrative Specialist - College Of Business And EconomicsThe College Of Business And Economics At The University Of Wisconsin-Whitewater Seeks An Administrative Specialist.Job Duties:The Administrative Specialist Provides Professional-Level Administrative And Operational Support For The College Of Business And Economics (CoBE) Graduate Programs Office, Reporting To The Associate Dean Of Graduate Business Programs. This Position Is Responsible For Coordinating Administrative Services Across Graduate Admissions And Student Records Management, Budget And Financial Processes, And Office Operations. The Administrative Specialist Serves As A Primary Resource For Faculty, Staff, Students, And University Partners By Implementing Established Policies And Procedures, Analyzing Operational Data, Coordinating Departmental Initiatives, And Recommending Process Improvements That Support Unit And Institutional Goals.Work Schedule: On-campus, Monday–Friday, 7:45 Am–4:30 Pm, With A 45-minute LunchResponsibilities:Review, Monitor, And Process All Graduate-level Applications, Including International Students, And Communicate With Students, The Graduate School, The Registrar, And Others As NeededProcess Program Plans And Related Correspondence For Each Student Following Advisor Meetings; Enroll, Swap, Add, And Drop Classes For Students In Wins As Requested By The Associate Dean Or Graduate AdvisorProcess Guest Matriculants, Change In Program, Change In Start Term, Change In Status, And Change In Emphasis For Graduate StudentsMaintain All Student Files For Graduate Programs And Certificates; Update The Database With New Student Information Each SemesterAnalyze Student Records For Accuracy And Compliance With University Policies, Resolving Issues And Recommending Corrective Actions As AppropriateMonitor And Manage Enrollment StatisticsAssist With Crm Development And Refinement; Communicate With Admissions, The Graduate School, And Advisors Concerning CrmServe As The Administrative Assistant To The Associate Dean For Graduate ProgramsGreet, Assist, And Direct Visitors — Faculty And Staff, Current, Past, And Potential Students, And Other Visitors — ProfessionallyCoordinate The Associate Dean's Office Communication To Faculty And Students Regarding University And Graduate Office Policy, Course Delivery, And Other Relevant InformationMonitor Departmental Operating Budget By Tracking Expenditures, Reconciling Financial Activity, Preparing Budget Reports, And Identifying Trends To Support Fiscal Planning And Decision-makingCompile And Analyze Operational, Enrollment, And Financial Data; Prepare Reports; And Provide Recommendations To The Associate Dean That Improve Operational Efficiency, Service Delivery, And Strategic PlanningManage Dba Program LogisticsManage Graduate Assistantship Applications And Assist With Scholarship Application Review And Administrative ProcessesManage Hyland Hall Room Reservations And Related ArrangementsSupport Student Organization Travel And Logistics, Including Coordinating Arrangements And Related Administrative ProcessesProvide Financial And Operational Support For External Outreach InitiativesServe As Backup To The Dean's Assistant For Approval Of Electronic Travel Authorization And Travel Reimbursement Forms Completed By College Faculty, Staff, Students, And Guests; Attend Training And Stay Current On University Travel Policies And The Booking Tool As They Relate To The CollegeCoordinate Recruitment, Hiring, Onboarding, Payroll, Scheduling, And Personnel Administration For Student Employees, Ensuring Compliance With University Employment Policies And ProceduresHire, Train, Supervise, Schedule, And Evaluate Student Workers And Assign Tasks To Support Office OperationsAdvise Faculty And Staff Regarding University Employment Procedures, Payroll Processes, Hiring Documentation, And Administrative Policies To Ensure Compliance With Institutional RequirementsAssist The Associate Dean With Personnel Administration By Providing Recommendations On Staffing, Operational Issues, And Administrative ProcessesSupport Office Operations And Manage Office SuppliesCoordinate Graduate Special EventsServe On Departmental, College, And University Committees And Attend Meetings Representing The Interests Of Cobe Graduate Programs While Contributing To Operational Planning, Policy Implementation, And Continuous Improvement InitiativesParticipate In Required University Training, Including Safety And Compliance ActivitiesPerform Other Duties As Assigned By The Associate DeanConditions Of Appointment:University Of Wisconsin-Whitewater Does Not Offer H-1b Or Other Work Authorization Visa Sponsorship For This Position. Candidates Must Be Legally Authorized To Work In The United States At The Time Of Hire And Maintain Work Authorization Throughout The Employment Term. If You Have Questions Regarding This, Please Contact Human Resources. Uw-Whitewater Is Not An E-verify Employer, Therefore Stem Extensions Are Not Options For Work Authorization.Key Job Responsibilities:Analyzes Data And Trends, Compiles Progress Reports, And Provides Appropriate Recommendations Or Conclusions In Support Of The Assigned Operational Work Unit(s)Assists, Recommends, And Advises Staff On Unit Or Program Administrative Issues, Personnel Matters, And Budgetary ProblemsImplements And Executes Established Policies And Procedures For A Designated Work Unit To Adhere To Unit Objectives And To Align With Established StrategiesServes On Committees And Attends Meetings, Representing The Interests Of The Unit Or ProgramSchedules Logistics And Secures Resources For A Designated Work Unit To Contribute To The Day-to-day Operational SuccessDepartment:College Of Business And EconomicsCompensation:Well-qualified Candidates Can Expect A Starting Annual Salary Within The Range Of $50,000 - $54,000 Commensurate With The Candidate's Education, Related Experience, And Qualifications.Uw System Employees Receive An Excellent Benefit Package. To Learn More About The Uw System's Comprehensive Benefit Package, Review The Uw System Employee Benefits Brochure.Required Qualifications:A Minimum Of An Associate's Degree With At Least Two Years Of Experience In Administrative Support, Academic Advising, Or Registrar's OfficeProficiency In Microsoft Office — Specifically In Outlook, Word, And ExcelExperience With Electronic Data Management SystemsDetail-orientedExcellent Written And Oral Communication SkillsPreferred Qualifications:Bachelor's Degree PreferredExperience With Training And SupervisingExperience With Peoplesoft Or Student Information SystemsExperience With Slate Or Other Crm ApplicationsStrong Reasoning And Decision-making SkillsAbility To Multitask And Manage Time Efficiently In A High-traffic EnvironmentKnowledge, Skills, And Abilities:Knowledge Of Administrative Operations, Budgeting, And Human Resource PracticesExcellent Work Ethic And Willingness To Adapt And Learn In A Changing Higher Education EnvironmentAttention To Detail With Excellent Time Management SkillsAbility To Work Collaboratively And Communicate Effectively With Students, Co-workers, School Of Graduate Studies Personnel, And Uw-whitewater FacultyExcellent Oral And Written Communication SkillsAbility To Interpret And Apply University And Graduate Program Policies And Procedures IndependentlyStrong Analytical And Problem-solving Skills, With The Ability To Prepare Reports And Recommendations Based On Enrollment And Operational DataExcellent Organizational Skills With The Ability To Manage Multiple Priorities And Deadlines SimultaneouslyAbility To Maintain Confidentiality And Exercise Sound Professional JudgmentStrong Interpersonal Skills And Commitment To Providing Excellent Customer ServiceDemonstrated Ability To Work Collaboratively With Individuals From Diverse Backgrounds And Contribute To An Inclusive Campus EnvironmentWillingness And Ability To Be An Active Participant In Following Applicable Safety Rules And Regulations, Including Necessary Training And DrillsHow To Apply:Only Complete Application Packages Will Be Considered. This Includes Online Submission Of The Following Documents:Cover LetterResumeName And Contact Information For Three Professional ReferencesContact Information:If You Have Questions Regarding This Recruitment Or If You Are Unable To Complete The Application Online Due To A Disability Or System Problem, Please Contact Us At Or Questions Regarding This Position, Please Contact:Heather
Worksite address
whitewater, WI, 53190, US
Who can apply
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