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Job description
Administrative SupportUnder the general supervision of the Director of Washington State University (WSU) Clallam County Extension, performs a broad range of general clerical and administrative support functions to ensure efficient day-to-day office operations. Provides reception and customer service; maintains records, files, databases, and numeric information; processes mail and documents; enters and retrieves data; schedules meetings and appointments; maintains calendars; and orders and distributes supplies and equipment. Provides administrative support to Program Coordinators, including volunteer data tracking, event planning and logistics, and communications and outreach assistance. Exercises judgment in identifying priorities and time-sensitive materials while maintaining confidentiality, accuracy, and effective communication with internal and external customers.Typical DutiesPerform reception work and provide information derived from established policies, procedures and other relevant sources to internal and/or external customers; maintain security and confidentialityAnswer telephones; screen calls, respond to inquiries and/or refer callers to appropriate agencies or departments/divisions. Some employees may have to deal with sensitive and/or potentially volatile situationsOpen, date stamp, sort and distribute incoming mail and process outgoing mailChecks, organizes, copies, binds, and prepares documents, files and informational packetsReceive, label, log, file and retrieve data. Ensures files remain in proper order; routes files or documents to requesting partiesMaintain numeric records such as inventory, head count and informationInventory, order, collect and distribute supplies and/or equipmentType and/or enters data into a computer for a variety of documents such as correspondence, agendas, schedules and forms. Maintains data bases such as address lists, inventory check-out records and/or visitor recordsSchedule meetings and reserve conference rooms, schedule appointments and maintain calendars for supervisor and/or clientsReceives and reviews for completion a variety of documents and applications; receives money for items, fees, or servicesAssist program coordinators with volunteer management data, including tracking of hours in volunteer management software, assisting volunteers with office needs.Assist in program event planning including ordering and compiling needed supplies, scheduling, including timelines, locations, and logistics.Communications assistance including program and event advertisement, editing outreach content, coordinating with various programs within the Department.Proofread and verify own workAssist or orient co-workers, as assignedIdentify priority and time-sensitive materialsPerforms other duties as requiredEducation, Training, & ExperienceRequires knowledge of the field of assignment sufficient to perform thoroughly and accurately the full scope of responsibility as illustrated by examples in the above job description. Education/Training High school diploma or general education degree (GED) Experience Prior experience and/or training preferred; to perform this job successfully, an individual should have a great deal of computer knowledge and ability. Note: Any first aid rendered by such persons is rendered only as a collateral duty responding solely to injuries resulting from workplace incidents, generally at the location where the incident occurred. For a complete copy of the job description - click HEREBenefitsMedical, dental, and vision coverage (composite plan) HRA Veba (select positions) Life and disability insurance (select positions) Infant at work program Retirement: Clallam County employees are eligible to participate in a pension plan through the Washington State Department of Retirement Systems Deferred-compensation match programs 457(b) and 401(a) Transportation program/Transit pass 10 paid holidays annually (plus 4 personal holidays) Generous vacation and paid sick leave Flexible Spending Account Wellness program Employment vacation donation program Training and career development programs
Worksite address
port angeles, WA, 98362, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.