About this opportunity
Interactive Resources - iR lists this Administrative Specialist opportunity in tempe, Arizona. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job description:
About the Role
We are seeking a detail-oriented and organized Real Estate Transaction Administrative Assistant to support day-to-day transaction operations in a fast-paced environment. In this role, you will help ensure transactions move forward efficiently by managing documentation, coordinating with external partners, tracking operational tasks, and maintaining accuracy throughout the transaction lifecycle.
If you would like to know a bit more about this opportunity, or are considering applying, then please read the following job information.
This position is ideal for someone who thrives in structured, process-driven environments and enjoys collaborating with both internal teams and external stakeholders to resolve issues and keep projects on track.
Responsibilities
Coordinate and process transaction-related documentation and operational tasks accurately and efficiently
Review, verify, and maintain records to ensure completeness and compliance with internal processes
Obtain and organize required documents from external partners, vendors, HOAs, title companies, and other third parties
Research and resolve discrepancies, outstanding items, or documentation issues
Communicate professionally via phone and email to follow up on requests and gather required information
Track and manage work orders, transaction updates, and requests through internal systems and ticketing platforms
Review transaction files and final documents for accuracy prior to completion
Maintain detailed records and documentation throughout the transaction lifecycle
Collaborate cross-functionally with internal teams to resolve operational issues and support efficiency
Manage multiple transactions and deadlines simultaneously while maintaining strong attention to detail
Utilize internal software systems and workflow management tools, including ticketing platforms such as Zendesk
Qualifications
Strong attention to detail and commitment to accuracy
Excellent organizational and time management skills
Ability to multitask and manage priorities in a deadline-driven environment
Strong written and verbal communication skills
Comfortable working with external vendors, partners, and stakeholders
Ability to follow structured processes and maintain compliance standards
Strong xzgxqkn problem-solving and follow-up skills
Team-oriented mindset with the ability to collaborate cross-functionally
Adaptable and comfortable learning new systems and processes
Proficient with Microsoft Office and digital platforms
Preferred Qualifications
Experience in transaction coordination, operations, administration, customer support, or related fields
Background in real estate, title, escrow, mortgage, insurance, or financial services operations preferred
Familiarity with Zendesk or similar ticketing/workflow management systems
Experience working in high-volume, process-oriented environments
Interest in process improvement, automation, or technology-driven operations
Worksite address
tempe, AZ, 85288, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.