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Job description
Administrative Assistant SupervisorThe Administrative Assistant Supervisor provides high-level administrative support to site and senior leadership while overseeing day-to-day administrative operations. This role serves as a key business partner, ensuring seamless coordination of schedules, communications, reporting, office operations, and employee engagement activities. As the primary point of contact for administrative and office-related matters, this individual drives organization, efficiency, and professionalism across the site while supporting business priorities and fostering a positive workplace experience.This is an onsite role in our Mt Juliet TN facility.What will be my duties and responsibilities in this job?Lead and oversee administrative support activities, including workload prioritization, task delegation, process coordination, and quality assuranceManage complex calendars, meetings, and events for site and senior leadership, including scheduling, logistics, travel arrangements, visitor coordination, technology needs, and follow-up actionsCoordinate leadership meetings, employee events, recognition programs, volunteer activities, and other site initiativesPrepare reports, presentations, dashboards, spreadsheets, meeting materials, and executive communicationsMaintain accurate records, trackers, documentation, and administrative systems to support operational efficiency and complianceAssist with purchase orders, invoice processing, expense reporting, budget tracking, and other administrative finance activitiesServe as the primary contact for office administration, facility support, visitor management, and workplace-related inquiriesCoordinate office supplies, workspace organization, and interactions with internal departments and external vendorsSupport cross-functional communication and collaboration with employees, leadership, and business partnersMaintain confidentiality while managing sensitive information, special projects, and other administrative initiativesWhat are the requirements needed for this position?High school diploma or equivalent3+ years of administrative support experience, preferably supporting senior leaders or executivesProficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPointStrong calendar management, meeting coordination, and organizational skillsExcellent written and verbal communication skills with the ability to interact professionally across all levels of the organizationProven ability to manage multiple priorities, adapt to changing business needs, and exercise sound judgment in a fast-paced environmentExperience preparing reports, presentations, meeting materials, and executive support documentationAbility to maintain confidentiality and handle sensitive information with discretionWhat other skills/experience would be helpful to have?Associate's or Bachelor's degreeExperience supporting senior leaders within a manufacturing or industrial environmentExperience coordinating executive travel, conferences, off-site meetings, and large-scale eventsAdvanced PowerPoint and Excel skills, including reporting, data tracking, and presentation developmentExperience with expense management, purchasing, and enterprise scheduling systemsPay Range:$43,600.00 - $71,800.00Any posted pay range considers a wide range of compensation factors, including candidate background, experience and work location, while also allowing for salary growth within the position.If there is no posting end date listed then this is a pipeline requisition, and we will continue to collect applications on an ongoing basis.
Worksite address
mount juliet, TN, 37122, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.