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Job description
The Role:
The Advancement Associate will provide administrative support to the Chief Advancement Officer and facilitate the day-to‑day operations of the Advancement Department. They will interact heavily with Board members, administrative staff, dancers, donors, and outside constituents, and act as a resource/liaison between these groups and ABT’s Advancement Department. The Associate position requires a high level of professionalism, good instincts, confidentiality, positive energy, and a can‑do attitude. Excellent written, interpersonal, problem‑solving, and organizational skills are required.
Specific Responsibilities:
Executive Assistant to the CAO
Manage calendar
Draft correspondence
Coordinate travel
Make reservations
Track action items from meetings and events
Manage expenses
Assist in the preparation of materials for board and committee meetings
Serve as liaison between executive leadership
Prepare briefing materials and donor research for senior leadership meetings and cultivation events
Schedule and staff team meetings and meetings on behalf of the CAO
Serve as the first point of contact for general department inquiries
Support the planning and execution of major fundraising and cultivation events, ranging from intimate donor gatherings to large-scale galas and performances
Coordinate onsite event logistics, guest management, and VIP stewardship
Serve as the Advancement Department liaison for the Board of Trustees
Assist the Chief of Staff with operations of board meetings including tracking attendance, preparing materials, and onsite staffing and coordination
Take meeting minutes for Board Committees associated with the Advancement Department
Draft all written communication to Trustees including acknowledgment letters, invoices, event invitations, and ticket information
Process, track, and acknowledge major gifts and Trustee contributions in coordination with Advancement leadership
Maintain accurate donor records and gift documentation using CRM software
Essential Skills/Qualifications:
Extremely organized, attentive to detail, and able to manage and prioritize multiple projects in a fast-paced environment
Must be an adept problem solver and multi-tasker
Must act with discretion and respect confidentiality
Ability to interact clearly and effectively with a broad range of people
A passion for and knowledge of the performing arts is a plus
Must be available to work evenings and weekends when required
Bachelor’s degree is required with 1–2 years of professional experience
Previous administrative experience preferred
Proficient in Microsoft Office Suite and Adobe Suite
Experience with Raiser’s Edge, Salesforce, and Ramp is highly desirable
Equal Opportunity:
ABT is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law.
Supervisory Responsibilities:
This position shares supervisory responsibilities for a department intern.
Working Environment:
This position will be performed in a professional theater/performance setting. This position routinely uses standard office equipment along with all standard and custom theatrical stage equipment and techniques.
Physical Demands:
While performing the duties of this position, the employee is regularly required to sit, stand, climb, work in dim light, work in confined spaces, and walk for prolonged periods of time. The employee must frequently lift and/or move a minimum of 40 lbs. While working, all personal safety equipment must be used as appropriate.
Compensation range for this position is $50,000-$55,000 annually.
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Worksite address
new york, NY, 10261, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.