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Job description
Essential Duties and Responsibilities:
- Support pursuit readiness activities before and after RFP release by maintaining schedules, trackers, and workstream coordination materials.
- Maintain workplans, action-item logs, decision trackers, milestone calendars, risk registers, and status reports for assigned workstreams.
- Track owner assignments, due dates, dependencies, open items, and follow-up actions to support schedule adherence.
- Monitor pursuit milestones, flag schedule risks, and escalate barriers requiring leadership attention.
- Coordinate questions, meetings, reminders, and follow-ups across writing, pricing, operations, sales, and proposal teams.
- Prepare concise status updates that summarize progress, upcoming deadlines, risks, decisions, and next steps.
- Use approved AI-enabled tools to help summarize updates, organize action items, streamline tracker maintenance, and improve follow-up efficiency.
Minimum Requirements
- Bachelor's degree in relevant field of study and 3+ years of relevant professional experience required, or equivalent combination of education and experience.
Preferred Qualifications
-Experience organizing and maintaining project schedules, workplans, and milestone calendars.
Strong attention to detail and ability to manage multiple tasks while meeting deadlines.
-Experience tracking action items, decisions, risks, and project updates to support successful execution.
-Ability to coordinate effectively with multiple team members and stakeholders across projects.
-Strong organizational skills with the ability to identify missing information and follow up proactively.
-Experience monitoring schedules and escalating potential risks or delays when needed.
-Excellent written and verbal communication skills, including preparing clear and concise status updates.
-Experience documenting meeting notes, tracking follow-up actions, and ensuring accountability for next steps.
-Proficiency using approved AI-enabled tools to support meeting summaries, action tracking, project organization, and follow-up activities.
-Strong skills in Microsoft Excel, Microsoft Teams, SharePoint, and other collaboration tools.
This position is fully remote and will require a home office.
Home office requirements:
Reliable high-speed internet service
Minimum 20 Mpbs download speeds/50 Mpbs for shared internet connectivity
Minimum 5 Mpbs upload speeds
EEO Statement
Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Accommodations
Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at .
Minimum Salary
$
75,000.00
Maximum Salary
$
100,000.00
Worksite address
bowling green, KY, 42103, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.