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Job description
Facility Maintenance and Event Services CoordinatorThis position is responsible for general facility maintenance (cleaning, organizing, stocking); event setup and tear downs, and minor allowable repairs, and the storage and maintenance of equipment and materials used to prepare building facilities for events.Duties & Responsibilities:Leads and assists with event setups and facility conversions, including arranging furniture and equipment, setting stages, and installing the basketball floor. Follows approved diagrams and timelines, remains present throughout the event, and verify work for safety and accuracy. Heavy lifting may be required.Performs and oversees routine facility cleaning, including floors, restrooms, windows, furniture, trash removal, and supply restocking. Completes walkthroughs, addresses cleanliness and safety concerns, and verifies assigned work. Complete opening and closing walkthroughs and verifies that assigned cleaning and setup work has been completed.Maintains, organizes, inventories, and properly stores furniture, equipment, and materials used for events. Inspects items before and after use and reports damage, missing items, or needed repairs.Maintains internal building security and protects University property, furniture, supplies, and equipment during the assigned shift. Continuously monitors assigned event and support areas, controls access to approved spaces, reports security concerns, and ensures appropriate coverage is maintained throughout the shift. This responsibility is separate from event security.Ensures rooms, storage areas, and the facility are properly opened or secured as assigned. Maintains clear and professional communication through email, radio, and in-person updates. Regularly checks and acknowledges operational emails, follows the established chain of command, and keeps the Assistant Director and appropriate operational leadership informed of significant event changes, staffing concerns, safety issues, equipment damage, maintenance needs, unfinished work, and final resolutions. Completes required end-of-shift reporting before leaving.Coordinates assigned subcontractors, trades, and event-related service providers under the direction of the Assistant Director. Confirms required personnel sign in and out, monitors work for compliance with UIC Venues & Events policies and procedures, collects and submits required documentation, and reports service, equipment, supply, or follow-up needs. Helps monitor facility inventory and communicates when furniture, equipment, cleaning supplies, or other operational materials require repair, replacement, or replenishment.Enforces building security policies, safety procedures, equipment requirements, and facility regulations. Conducts safety briefings when assigned, maintains clear exit paths and safe work areas, ensures employees use only equipment for which they are trained and authorized, and addresses or escalates possible violations, injuries, hazards, and unsafe conditions through the appropriate chain of command.Trains, supervises, directs, and motivates student employees. Assigns clear duties, priorities, and deadlines; confirms instructions are understood; remains physically present during setup and teardown; monitors work for quality, safety, and accuracy; and provides respectful coaching and follow-up. Coordinates staffing coverage and breaks, monitors attendance and work-hour requirements, verifies assigned work, documents attendance exceptions, and promptly reports employee, conduct, safety, or performance concerns through the appropriate process.Minimum Qualifications Required:High school diploma or equivalent.To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required.The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates.
Worksite address
chicago, IL, 60601, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.