Assistant General Manager

Job description

This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Summary

Ensures guests receive exceptional service through management of guest service operations, including front desk, transportation, and breakfast service. Supports General Manager in administrative reporting, training and overall service of hotel(s).

Job Duties

Interviews, selects, on boards and train associates

Motivates staff through positive reinforcement, and leading by example

Maintains associate files, ensuring all documents are current and accurate.

Performance evaluations are conducted in a timely manner.

Monitors associate time records, correcting any errors found. Obtains necessary authorization for corrections made, and file all payroll related documents in the appropriate secured location

Prepares weekly schedule and monitors payroll to ensure adherence to established budgetary guidelines.Ensures proper staffing to service business demands. Provides coverage as required

Administers progressive discipline, following company guidelines

Administers associate check ins. (Performance quarterly check ins)

Attends required meetings and training, such as revenue management, safety, budget, sales and regional operations

Conducts departmental and other required meetings for which s/he is responsible, daily huddles to ensure interdepartmental communication and coordination of mutual goals

Ensures that established back-up procedures (reports, equipment, etc.) are in place

Ensures that all departmental policies and procedures are adhered to

Implements and maintains Baywood and Brand promotional programs/procedures

Monitors guest arrivals, ensuring special requests are met. Coordinates group arrivals and departure when needed

Monitors room inventory and status, ensuring the proper room type is available upon guest arrival

Ensures a professional image (physical appearance, demeanor, and verbiage used) is portrayed at all times by associates under his/her supervision.

Monitors cleanliness and neatness of departments for which s/he is responsible.

Monitors inventory of operational supplies, placing orders in a timely manner.

Ensures proper communication within department by use of meetings, notice boards, log books, memos, etc

Communicates with other departments, therefore promoting a seamless operation.

Ensures that all equipment is maintained properly. Inspects shuttle van and other equipment.

Monitors market operations, i.e. cleanliness, merchandising, and inventory. Places orders in a timely manner.

Monitors pantry inventory and purchases, ensuring that food supplies are always in stock

Provides input during the preparation of the annual budget

Conducts daily inspections of guest rooms to ensure housekeeping is meeting/exceeding cleanliness standards

Conducts bi-weekly property inspections and approves action plans to include time table to resolve problems

Reviews the guest credit report, addressing any issues

Reviews passenger logs, driver safety checklists and preventative maintenance logbook to ensure that shuttle van is operated within established guidelines (where applicable)

Operates the shuttle van, when needed (where applicable)

Reviews departmental checklists, conducting random audits to ensure that tasks are completed as required

Monitor departmental expenses, including payroll, keeping costs at or below budgeted guidelines for all departments

Participates in safety initiatives and is an integral part of the Safety Committee.

Completes incident reports, taking appropriate action. Notifies appropriate parties

Performs role of Manager on Duty as needed

Participates in the BEAR activities and other company sponsored community service and fundraising events.

Involved in social events/receptions and meet brand and company standards

Additional duties may be added at any time at the discretion of management.

Consistently models the behavior of a 'Baywood Ambassador' who:

Maintains a professional image, including physical appearance, verbiage, and body language, at all times.

Warmly greets both guests and coworkers (using the 10/5, first & last rule) every time they come in contact.

Actively listens to guests and associates, responding appropriately to their questions and/or concerns. Seeks guidance and/or assistance from others to ensure satisfaction.

Fosters teamwork by offering assistance to others, as needed.

Continuously monitors the surroundings at work, in order to identify any cleanliness, safety, security, or building upkeep issues.Reports discrepancies to the proper department.

Contributes to a safe work environment by following proper safety guidelines in matters of attire, utilizing protective gear, and following safety procedures.

Recommends other Baywood properties to our guests, when appropriate.

Makes a genuine effort to identify and seize each golden opportunity to 'WOW the guest!' demonstrating our motto It's Better at Baywood!

Skills/Qualifications

Education

Bachelor’s degree in hospitality or related field, however skills/knowledge gained through on-the-job training and previous experience may substitute for degree

Certifications / Licenses

Brand Certifications preferred

Must have a valid driver’s license, in good standing (if property operates a shuttle van).

Experience

Minimum of 2 years hotel experience

Minimum of 2 years management experience, of which 1 year is in Hospitality Management.

Additional Skills

Bi-lingual (Spanish & English) preferred

Proficient in Microsoft Office® (Excel, Word)

Proficient in the hotel’s Property Management System preferred

Ability to communicate effectively, both written & oral

Ability to multitask

Ability to motivate and lead a team

Ability to obtain information from various sources, quickly analyze the issue and provide a responsible course of action.

Ability to operate standard office equipment, including: computer, copier, & printer

Ability to safely operate a passenger shuttle van

Ability to perform job duties of all positions within the department

Ability to learn and adhere to Brand & Baywood Hotels’ standards

Ability to take information from various sources and determine a responsible course of action

Ability to understand interdepartmental relationships

Ability to operate office equipment and industry specific software (PMS)

Ability to remain calm during stressful situations

Physical Demands

Walking and Standing: 100% (Must be able to stand for the entire shift, usually 8 hours)

Sitting: Rarely

Bending, Stooping, Reaching: Occasionally

Lifting, Push/Pull: 40 lbs infrequently

Driving: Rarely

Traveling: None

Environmental Conditions

Inside: Protection from weather conditions but not temperature changes

Outside: Rarely

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Worksite address

portsmouth, NH, 00215, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.