About this opportunity
Finnin Kia lists this Assistant Office Manager opportunity in dubuque, Iowa. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Assistant Office ManagerAn Assistant Office Manager at a car dealership supports the Office Manager/Controller in overseeing daily administrative and accounting operations, including processing vehicle deals, managing accounts payable/receivable, ensuring title compliance, and supervising clerical staff.Key ResponsibilitiesAccounting & Finance Support: Assist with monthly closing, process vehicle deals, manage accounts payable/receivable, and post transactions to the general ledger.Title & Registration: Ensure all vehicle titles, registrations, and lien information are accurate and processed promptly.Daily Operations: Reconcile daily cash and credit card transactions, prepare bank deposits, and manage inventory files.Staff Oversight & Training: Help the Office Manager train and supervise clerical staff, filling in for various administrative positions as needed.Compliance & Reporting: Ensure adherence to company policies, state/federal regulations, and assist in preparing financial, tax, or payroll reports.Required Skills and QualificationsDealership Experience: Previous experience (2-5 years) in automotive dealership accounting or administrative roles is required.Software Proficiency: Familiarity with dealership management systems (DMS) Dealertrack is highly valued.Attention to Detail: Excellent organizational and clerical skills to manage documentation for hundreds of transactions.Communication & Leadership: Ability to work with other departments (parts/sales/service/bodyshop) and lead staff effectively.Common QualificationsHigh school diploma or equivalent (some college preferred).Knowledge of Microsoft Office, specifically Excel/WordStrong understanding of accounting principles (AP/AR/GL)BenefitsTeam atmosphere with great management!Health, Dental, Vision InsuranceAccidental, Short Term Disability Insurance401(k) with company matchPaid Vacations/HolidaysEmployee Discounts
Worksite address
dubuque, IA, 52003, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.