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Job description
Overview
The Assistant Project Manager is responsible for providing support and oversight on design and construction projects, including renovations and maintenance capital expenditures, for a real estate investment trust with an investment portfolio of more than 100 hotel assets. The incumbent supports planning, executing, and tracking renovation and maintenance capital expenditures and ensures that outside contractors and vendors on assigned projects meet contractual obligations. This role collaborates with an assigned Project Manager or Corp. Maintenance Engineer, manages third party consultants, and works with the Asset Management Team to improve the quality of the company\'s hotel assets with a focus on the company\'s mission. The position facilitates multiple projects in a fast-paced environment and supports the Design and Construction team on project and contract administration and E-Builder/Yardi interfacing.
Base pay range
$70,000.00/yr - $75,000.00/yr
Responsibilities
Provide administrative and documentation support including project scope definition, schedule tracking, and weekly reporting updates
Assist with bid leveling and contractor recommendations
Initiate and manage the contract and change order processes within E-Builder, including COIs and lien waivers
Coordinate vendor setup processes within E-Builder
Assist with project permit tracking and follow-up
Maintain approved supplier lists and participate in vetting suppliers
Coordinate procurement agent communication and provide feedback on supplier performance
Assist with processing of invoices and lien waivers pertinent to capital project and renovation execution
Assist with management of vendors and third-party consultants and follow-up as needed for efficient and timely project execution
Serve as corporate office touchpoint for assigned projects, project lead, and external project managing consultants (as needed)
Lead the project closeout process, gather required documentation, and store in E-Builder
Ensure policies and procedures for project execution are followed by all relevant parties
Provide full project management support for specialized capital projects as directed by the VP of Design and Construction and assist with special projects
Oversee and reconcile budgets for asset-managed projects as assigned
Update weekly reports to include project trackers and summaries
Assist with the development of Capital Improvement Authorization (CIA) forms and project summaries with benchmarking data
Collaborate with the D&C Team to identify areas for process improvement, including reporting, benchmarking, and standardized processes
Support asset disposition efforts as assigned
Travel may be required
Requirements & Skills
Ability to monitor compliance with construction, vendor, and related contracts/agreements
Knowledge of construction, lodging, and real estate development is preferred but not required
Proficiency in MS Project, Excel, Word, and PowerPoint, or other industry-related scheduling software
Good judgment and business acumen to make well-reasoned decisions day-to-day
Self-motivated, goal-oriented, and results-driven
Ability to work collaboratively to ensure successful project execution
Ability to work independently in a fast-paced environment while prioritizing projects to meet deadlines
Strong organizational, interpersonal, and customer service skills
Detail-oriented with ability to adapt in a dynamic environment
Education and Experience
Bachelor\'s Degree or equivalent experience
Preferable knowledge of E-Builder and Yardi Voyager or similar enterprise systems
Preferable knowledge of construction management processes from initiation to closeout
Preferable knowledge of contract administration
2 - 5 years of lodging industry or project coordination experience is preferred but not required
Work Environment
Position is based in Bethesda, MD
Onsite in the office four days a week, with one designated remote workday
Compensation & Benefits
Base salary: $70,000-$75,000 per year
Target bonus up to 10%
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, Roth)
Life Insurance
Short Term & Long Term Disability
Paid Time Off
Paid Holidays
Transportation Benefits
Training & Development
Free Food & Snacks
Discounted Health Club Membership
Franchisor Hotel Discounts
Equal Employment Opportunity
RLJ Lodging Trust is an equal-opportunity employer. We encourage you to apply even if your experience is not a 100% match with the position. We are looking for someone with relevant skills and experience, not a checklist that exactly matches the job description. We want to help you grow and in return, you help us grow into a stronger, more inclusive organization. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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Worksite address
bethesda, MD, 20811, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.