Job description
The Assistant Project Manager plays a critical role in ensuring smooth project operations, including set-up, tracking, and documentation. Candidates should have at least 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.
Key Responsibilities
Project Setup
Establish job accounts, review top sheets and lighting/power packages, and assess project values.
Coordinate job setup communication, emailing suppliers and copying .
Distribute field binders and plans to Foremen.
Change Orders
Assign change order numbers and log them in CE as required.
Process change orders, send them to customers, and follow up to secure approval.
Communicate change order details with field teams as necessary.
Cost Coding & Work Order Tracking
Gather and monitor Work Orders/Day Work Orders for projects.
Validate hours and cost codes on timecards, matching them to Work Orders, Day Work Orders, and Change Orders.
Pre-code accounts payable entries related to Change Orders, Service, Lighting, or Power before others complete the final entries.
Submittals
Send vendor Purchase Orders (POs) for lighting and power, requesting submittals as needed.
Submit to customers and follow up for approvals.
Verify accuracy and release material orders, monitoring shipment dates for project timelines.
CloseoutsPrepare closeout documents, including warranties and as-builts, for contractors as requested.
Project Shipping Coordination
Manage shipment appointments, coordinate with vendors, and update Foremen/Project Managers as needed.
Provide reminders to Foremen about upcoming deliveries.
Material Orders
Supply Foremen with POs upon request.
Process material orders as needed and ensure they are entered into CE for tracking.
Skills, Knowledge and Expertise
2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.
A bachelor's degree or 2 years of experience working as an assistant project manager.
Experience studying proposals, blueprints, specifications, and related documents to identify labor, material, and time requirements for projects.
Ability to compile a professional presentation and create reports on costing data.
Possesses keen analytical skills.
Excellent math and data analysis skills with a strong preference for Excel /Google Sheets mastery.
Strong problem-solving skills.
Strong preference for an individual with great control of both written and verbal English skills
Benefits
Above market salary
HMO on Day 1 for principal and two dependents
Government-mandated benefits
Performance-based Incentives
Quarterly Company Events
In-depth training for career growth
Great Company Culture and HR experience
1,000 PHP De Minimis
Equipment and software provided
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.