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Job description
Assistant to the Executive Director, Kirwan Institute for the Study of Race & EthnicityThe executive assistant to the Kirwan ED will provide productivity-maximizing service for a growing community-engaged research institute. The executive assistant will need to provide high level administrative and strategic support to manage a complex, dynamic calendar of external and internal-facing research projects, meetings, in addition to current and potential academic-policy-community collaborations. This support requires independent decision making and the ability to prioritize and triage the ED's time both through the coordination of scheduling priorities and the preparation/collation/coordination of materials to brief the ED in advance of meetings and specifically prior to significant engagements with key stakeholders. This position also requires awareness of university policies for the coordination of travel for the ED by initiating travel requests through Workday; processing expense reports and creating schedule space for relevant compliance or professional development deadlines (such as conference presentation preparation or renewal of human subjects certification).This position will involve interactions at all levels of the organization and the public, so excellent interpersonal, organizational, professional, and communications skills are a must. The executive assistant will serve as primary contact for the ED by screening phone calls/emails, greeting visitors, tracking stewardship opportunities for key Kirwan stakeholders, and providing administrative support for special projects as identified by the ED. Some evening work for events may be required. No weekend work is expected.Required Qualifications:High school diploma or GED4 years of relevant experienceConsiderable business experience in an executive administrative capacityStrong written and verbal communication skillsKnowledge of Microsoft Office Programs (Word, Excel, PowerPoint, etc.)Knowledge of Workday platformAbility to learn new softwareExcellent interpersonal and oral communication skills to communicate effectively and professionally in person, in writing and on the telephoneDesired Qualifications:Bachelor's degree in a relevant fieldExperience in a research lab, institute or departmentKnowledge of Smart Sheets softwareKnowledge of University Policies and Procedures including Ohio Ethics CodeExperience working with a wide range of academics, policy makers, non-profit and community leadersAdditional Information:Please submit both a cover letter and a resume to be considered for this opportunity.The Targeted Hiring Range for this position is $24.76 - $30.34. The actual salary paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.Function: Business Planning and OperationsSubfunction: Administrative AssistanceBand: TechnicalLevel: 4Location: Eleventh Ave, 33 W (0193)Position Type: RegularScheduled Hours: 40Shift: First ShiftFinal candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.The university is an equal opportunity employer, including veterans and disability.
Worksite address
columbus, OH, 43215, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.