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Job description
Position Type:
Secretarial and Office Personnel/ Bookkeeper
Assist in the maintenance of the uniform filing system for all information and other pertinent data
Handle routine correspondence independently
Input information into and retrieve information from computer
Type, issue and control contracts for hiring school personnel
Ensure personnel computer database is accurate and up-to-date
Assist Treasurer to complete and file, at proper times, all forms, reports, papers, and other requirements as prescribed by the county auditor, state auditor, department of education, or other state or local agencies
Assist Treasurer in filing all employee contracts, make salary notices
Daily collect deposits from schools
To receive and certify deposits and cash proofs daily and to be responsible that cash received daily is deposited
Internal control of Kroger and schools credit card
Assist in ordering department supplies and materials
Process completed checks for distribution
Make contacts with the public with tact and diplomacy
Interact in a positive manner with staff, students and parents
Maintain proper communication and knowledge of services/program changes with Data Acquisition site
Assist Treasurer in maintaining proper coverage and renewal of property, fleet, liability and position bonds
Responsible for proper completion of EMIS with inventory
Process invoices
Assist auditors by providing required statements and information
To assist in the responsibility for reconciliation of all bank accounts
To assist in the responsibility for internal operating reports and controls
To assist in the responsibility for Federal funds 400 through 500 accounting
including files, and district reports to state auditor, the county auditor, and the State Department of Education
To facilitate the opening of the accounts at the beginning of the fiscal year
To set up new accounts to input all necessary initial data
To post all appropriations and receipts at the beginning of the year
To assist the Treasurer in cash flow management programs
To assist the Treasurer in appropriation development and cost projection
To assist in the maintenance of all district accounting records in an organized and efficient manner as prescribed by the Auditor of State
To assist the Treasurer in the selection and interviewing process of all new employees
To operate and supervise all areas of the accounting system
To prepare and calculate financial Treasurer's reports for the district
To prepare and pay all approved board bills
To see that all district funds are balanced at the end of each month
To prepare all Board reports and others
To post on computer all purchase orders to proper accounting functions
To process Worker's Compensation claims
To assist in receiving monies and preparing receipts for all monies of the district
To reconcile disbursements to funds positions
Prepare all month-end and year-end reports
To encumber and process purchase orders daily
To post receipts for all accounts and to balance daily
To certify that monies are available for each requisition
To verify that an invoice, along with properly initiated and signed purchase order, is available for the writing of a check
To maintain and process all checks for the Student Activity Funds for the school district
To verify that each account has an approved completed budget once a year
To assure that all sponsors comply with required forms
Enter fixed assets and maintain throughout year
Prepare yearly 1099's
Other Duties and Responsibilities:
Respond to routine questions and requests in an appropriate manner
Assist in preparation of financial projections
In the absence of the Treasurer, perform those duties necessary to the routine operation of the office
To work collectively and maintain a positive relationship with peers
Perform other duties as assigned by the Treasurer and in the Treasurer's absence
Qualifications:
High School Diploma required
Business Associates Degree or Higher Preferred
Five to ten years related experience
Such alternatives to the above qualifications as the Treasurer and/or Board of Education may find appropriate
Must be bondable and have knowledge of state software and redesigned platform is preferred
Required Knowledge, Skills, and Abilities:
Ability to work effectively with others
Effective, active listening skills
Organizational and problem solving skills
Proficiency in math
Knowledge of accounting practices and procedures
Ability to be flexible and adapt to changing situations
Ability to prioritize and meet deadlines
Excellent attention to detail
Payroll and accounting skills
Equipment Operated:
Computer, computer-related hardware/software and office equipment that produces
materials/statements for staff, parents and students
Additional Working Conditions:
Occasional operation of a vehicle under inclement weather conditions, i.e., being prepared to come to school on all scheduled work days except calamity days
Occasional requirement to travel
Frequent repetitive hand motion, e.g., computer keyboard, typing
Occasional requirement to stand, walk, talk, climb, kneel, and stoop
Occasional requirement to lift, carry, push, or pull up to a maximum of 50 pounds
Occasional overtime work will be requested and expected of the employee
This job description is subject to change and in no manner states or implies that these are the only duties and responsibilities to be performed by the incumbent. The incumbent will be required to follow the instructions and perform the duties required by the incumbent's supervisor, appointing authority.
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.