About this opportunity
Northland Pioneer College lists this Assistant to the Vice President for Administrative Services/CFO, WMC opportunity in holbrook, Arizona. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Description
GENERAL STATEMENT OF RESPONSIBILITIES
Assists the Vice President for Administrative Services/ChiefFinance Officer (VPAS) in operational management. Providesoversight for external and internal customer service initiatives inall functional areas.
Examples of Duties
ESSENTIAL FUNCTIONS: StandardExpectations
1. Organizes meetings, makes appointments, including scheduling,sends reminders, and organizes catering and travel requirementswhen necessary. Prioritizes the most sensitive and urgentmatters.
2. Answers phone calls politely and professionally; determines thenature of the call and whether or not it requires the attention ofthe VPAS; whenever possible responds to the caller directly basedon knowledge of the VPAS preferences and policies andprocedures.
3. Prepares written communications, such as writing and editingemails, drafting memos, and preparing communications on the VPAS'sbehalf.
4. Represents the VPAS to a wide variety of constituencies,coordinates activities with others, analyzes complex data, andassesses needs.
5. Assists with developing and implementing policies andprocedures, planning, organization, and administration offunctional areas reporting to the VPAS.
6. Maintains comprehensive and accurate records; the VPAS officefunctions as the office of records for key contracts and documentsand must adhere to the records retention procedure.
7. Assists with developing agendas for staff meetings, auditcommittee meetings, and other adhoc meetings. Prepares minutesforall VPAS meetings in accordance with division standards andtimelines. Ensures all meeting materials are gathered in advance ofthe meetings. Ensures technology is available for remote meetingsalong with basic understanding of how to use technology.
8. Coordinates travel arrangements for the VPAS, includingpreparing the travel authorization forms and travel reimbursementforms in accordance with college deadlines.
9. Oversees and manages facility leases, ensuring new leases arerenegotiated in accordance with lease terms and are reviewed by theattorney and the District Governing Board for approval.
10. Coordinates closely with the Procurement Office to issueprocurement and contract documents on behalf of the VPAS.
11. Assists with risk management. Works directly with staff and theinsurance company in determining the best course of action relatedto accidents involving students, employees, or property andensuring incident is properly documented. Annually, works with thelocal insurance company to ensure physical property and vehiclelistings are accurate, adding and deleting property, and ensuringdocuments are properly signed and recorded.
12. Manages the budget for the VPAS office, requiring minoraccounting duties and performing analysis.
13. Oversees the VPAS credit card account, working directly withthe accounting department and sometimes the bank.
14. Provides backup support to the Assistant to the President andRecording Secretary for the District Governing Board.
15. Confidentiality must be strictly observed.
16. Performs other duties as assigned.
The above statements are intended to describe the generalnature and level of work performed by the incumbent; they do notpurport to describe all functions. Incumbent may be assigned otherduties, and the essential functions may change from time to time asnecessary.
Standard Competencies
Technology
Ability to proficiently use Microsoft Office Products (i.e. Word,Excel, Outlook, PowerPoint) Adobe Products (Docu-Sign/E- Sign),Google Applications (Drive), Slack, Zoom, and various otherMicrosoft 365 programs.
Intermediate
Communication
Ability to communicate effectively with faculty, staff, and thegeneral public. Excellent intrapersonal skills.
Advanced
Diversity & Multi-Culturalism
Ability to work in a diverse, multi-cultural environment.
Advanced
Flexibility & Adaptability
Ability to adapt to the demands of any given day/time.
Advanced
Self-Awareness
Ability to reflect on self-performance and growthopportunities.
Intermediate
Continual Improvement
Ability to seek opportunities for professional growth.
Intermediate
Action Oriented
Ability to make decisions and take action.
Intermediate
Confidentiality
Ability to maintain confidentiality.
Advanced
Physical
Ability to perform the following physical requirements of theposition with or without reasonable accommodation: critical sensoryrequirements include general vision (corrected to 20/20), hearingor listening in the normal range (corrected), and speaking andgiving directions.
Basic
Minimum Qualifications
Associate’s Degree from a regionally accredited institution inBusiness Administration, Public Administration, or a relatedfield.
3 years of experience in an assistant or managementposition.
3 years of demonstrated leadership experience.
Valid driver’s license.
Preferred Qualifications
Bachelor’s degree in business administration, PublicAdministration, or a related field.
2 years of bookkeeping experience.
1 year of experience working at a community college or otherhigher education institution.
Benefits
Based on College Procedure employees may be eligible for up to:
Single Coverage Medical Insurance
Optional Employee Pay Dental/Vision Insurance
4 Personal Days
12 Holiday Days
5 Days of Spring Break Leave
15-20 Days of Annual Leave (Depending on Service Length)
18 Sick Days that can accrue up to 130 Days
Professional Development Opportunities
Arizona State Retirement System membership
Life Insurance
Long-Term Disability Insurance
#J-18808-Ljbffr
Worksite address
holbrook, AZ, 86025, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.