About this opportunity
Newsletter Jobs lists this Associate Conferences Director opportunity in greenbelt, Maryland. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Description
Bloomsbury's Academic Professional division is seeking an Associate Conferences Director This role oversees strategy, training and execution for Bloomsbury’s global conference program across Academic & Professional (A&P). The role manages all aspects of Bloomsbury’s conference presence for A&P marketing and editorial teams in the US and UK, across Books and Bloomsbury Digital Resources (BDR). Ensuring the smooth running of conferences globally, and to budget, the role supports A&P’s strategic objectives, including commissioning goals, branding and sustainability. This is an exciting position for someone highly organized and committed to continuous improvement who would like to be part of optimizing Bloomsbury’s brand presence.
The role oversees a small team supporting up to 200 conferences a year globally.
Management
One Associate Conferences Manager and one Conferences Assistant in the US; one Conferences Executive in the UK
Allocates and delegates work as appropriate across the team
Communications
Communicates strategy and schedule to all A&P
Oversight and management of ExhibitDay (conferences database) including assignment of due dates and tasks to stakeholders
Oversees training program for marketers, attendees and other stakeholders to ensure that everyone understands their roles and responsibilities
Provides clear written guidelines to ensure the above
Works with A&P colleagues to keep to deadlines and achieve 100% submission of conference reports.
Budget Responsibilities
Manages the annual global conferences budget, working with editorial and marketing staff to ensure a smooth budgeting process for all conference expenses (including T&E) which works within budget and supports A&P and company goals
Monthly reporting to senior management on budget, spend and ROI at top line, subject and conference evel
Conference Planning (allocated Across Team As Appropriate)
Negotiates with conference organizers to reserve exhibit space by required deadlines in order to obtain best possible rates and stand location
Maintains contracts for 3rd party exhibitors like Scholar’s Choice, Library of Social Science and Combined Book Exhibit, liaises with subject marketer on what books to send and arranges shipments
Books program advertising, liaising with subject marketer on creation & design through submission
Schedules and leads planning meetings for key conferences so our presence meets specific goals and objectives
Maximizes prominence of Bloomsbury brands in accordance with branding guidelines and ensures consistent branding across all conferences
Works closely with marketing, stand builders and design team to maximize stand design and layout
Oversees the booking of relevant furniture, AV/tech equipment as required, based on the stand type and volume of product
Orders conference supplies: signage, table drapes, bookstands, toolkits, etc.
Provides support on marketing activities such as receptions, sponsorships and book signings as agreed with internal stakeholders
Ensures editors/meeting attendees are fully briefed on conference details and logistics before attending a conference
Conference Execution And Administration (allocated Across Team As Appropriate)
Coordinates the ordering, delivery and return shipment of equipment and products in a cost-effective manner, dealing directly with external vendors and conference organizers and completing all related administration tasks and paperwork by required deadlines
Maintains tracking of all materials shipped to conferences to meet the required deadlines
Accurately maintains information on ExhibitDay to facilitate planning and management of the global conference schedule
Ensures global stakeholders are kept informed on all aspects of the conference execution process including full list of products being sent to the show, out of stock titles and price list production
Provides insight and market intelligence to stay ahead of conference trends
Willingness to travel to occasional conferences within the US
Special Projects
Contributes to projects related to continuous improvements in conference workflows and operations for global conferences
Requirements
Academic Conferences Experience
5-7 years if experience of events and conference management
Extensive experience managing conference schedules, and organizing and attending conferences in an academic and/or professional publishing environment
Experience with global conferences, and a solid understanding of territorial differences
An eye for design and brand (no hands-on design experience or skills required)
Strategic Planning & Improvement
Strategic thinking with operational follow-through
Experience budgeting, tracking and maximizing ROI
Demonstrable mindset of continuous improvement and solutions-based thinking, in line with business priorities
Excellent attention to detail
Management & People Skills
Leading a small team, assigning roles and delegating effectively
Liaising with and communicating with a variety of internal stakeholders
Training experience
Excellent project and time management skills
Works effectively across geographic and organizational boundaries
Oral and written communication skills
Systems Knowledge
Demonstrates ability to use systems and tools (e.g. AI, databases, Work Management System) to enable smarter, more insight-led conference organization and presence
Excel to at least intermediate level
Location:
Candidates must be located within the DC, MD, VA region and are able to work on a hybrid schedule from our Greenbelt MD office.
Salary Range:
$80,000- $90,000
Equal Opportunity Employment
Bloomsbury Publishing USA is committed to a merit-based, equal-opportunity workplace. We hire, retain, and promote employees based on individual qualifications, skills, and performance, without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other characteristic protected by law.
Our company fosters an inclusive environment where all employees are treated fairly and have the opportunity to succeed based on their abilities and contributions. We remain dedicated to upholding the highest standards of professionalism and fairness in all aspects of employment.
Benefits
Medical insurance
Vision insurance
Dental insurance
401(k)
Paid parental leave
Hybrid Work Schedule
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Worksite address
greenbelt, MD, 20771, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.