Associate Director, Capital Projects and Facilities

Job description

Associate Director, Capital Projects and Facilities

The Hudson Valley Farm Hub (HVFH) is a non‑profit center for resilient agriculture located in Ulster County, New York. Founded in 2013, HVFH is dedicated to fostering an equitable and ecologically resilient food system in the Hudson Valley. We provide professional farmer training, host and conduct research, cultivate language justice, and support food access efforts in the region through food donations and innovative mission‑aligned programming. We grow grains, cover crops, and vegetables with production taking place year‑round across 1600 acres of farmland and a suite of greenhouses. A diverse, multi‑lingual staff serve in varied roles in areas of administration, farm operations, and programs.

We are seeking an experienced professional in project management and construction to oversee the maintenance and expansion of the buildings and on‑farm facilities that make up our growing agricultural campus. The ideal candidate will have a minimum of ten years of experience in construction and facilities management as well as experience stewarding major capital projects. This person will be a highly organized and energetic individual with a deep knowledge of building systems, bidding and permitting processes, code compliance, and safety regulations. A demonstrated ability to forge excellent relationships with colleagues, vendors, and contractors is a must, as well as a commitment to sustainable agriculture and enthusiasm for working in a non‑profit mission‑oriented environment.

Position Summary

The Associate Director, Capital Projects and Facilities is responsible for the oversight, administration, and management of buildings and on‑farm infrastructure at the Hudson Valley Farm Hub. This includes agricultural and storage facilities, offices, educational spaces, and residential housing units.

The Associate Director leads the Capital Projects and Facilities functions, overseeing staff and supporting the planning and implementation of a comprehensive facilities management program. This position manages capital construction and renovation projects from initiation through closeout, including scope development, procurement, and oversight of contractors, vendors and consultants. The role is responsible for identifying and prioritizing capital repairs and improvement across existing facilities, while managing department budgeting, scheduling, and administrative operations. The Associate Director reports to the Senior Advisor, External Relations and Special Projects.

Responsibilities

Construction and Capital Planning

Manages new construction and renovation projects across all phases of planning and construction, including agricultural facilities, office and educational facilities

Solicits, reviews, and evaluates bids and proposals from contractors and vendors

Recommends contractor and consultant selection

Reviews technical drawings and specifications for alignment with project scope and objectives

Coordinates permitting, inspections, and related regulatory requirements with relevant agencies and municipalities, maintaining compliance across projects; interfaces with municipal departments and boards, as needed.

Identifies and mitigates project risks to support timely delivery and quality outcome of projects

Supports adherence to safety standards in coordination with vendors, contractors, and Farm Hub staff

Develops and maintains project schedules and monitors progress against milestones

Develops and manages project budgets and provides regular updates to Leadership

Oversees contract administration, purchase orders, work orders, and other key procurement and maintains organized records of all construction projects and facilities

Facilities

Oversees facilities operations, including maintenance and repair of building systems (HVAC, electrical, plumbing, fire safety)

Works with the Facilities Manager to establish and maintain a preventive maintenance program

Supports development and management of annual operating and capital budgets

Maintains compliance with applicable building codes, safety regulations, and operational standards

Responds to facilities issues and coordinates timely resolution

Responds to urgent facilities issues outside of regular operating hours

Supervises the Construction Project Manager, Facilities Manager, and Construction and Facilities Coordinator

Builds and maintains effective working relationships with contractors, vendors, and external partners

Collaborates with other Farm Hub staff and teams to create opportunities for staff input in design and construction projects and communicate project updates

Actively participates in creating a culture of compassion and safety (both physical as well as emotional/psychological safety), including seeking out trainings or resources for themselves or their team

Performs other related duties as required or as assigned

Required Qualifications

Minimum 8‑10 years of progressively responsible experience in construction management, preferably in institutional, nonprofit, campus, or agricultural settings.

Bachelor’s degree in Construction Management, Engineering, Architecture, or a related field (or equivalent experience)

Experience overseeing facilities operations and supervising facilities staff

Demonstrated experience managing construction projects from design development through closeout

Experience managing a complex portfolio of multiple high value projects

Experience with project and departmental budget planning and tracking

Experience managing multiple projects simultaneously, including budgets and schedules

Proficiency in reading construction drawings and specifications; familiarity with tools such as AutoCad, Bluebeam, or similar

Experience with project scheduling and cost tracking tools, i.e. MS Project, Primavera. Or equivalent

Knowledge of NYS, County and Local Towns Regulations and Zoning

Working knowledge of building systems (HVAC, electrical, plumbing, and other building systems)

Experience developing and managing construction budgets

Superior organizational skills and keen attention to detail

Familiarity with applicable regulations, e.g. OSHA, local building codes, zoning, SEQRA, etc.

Must have valid NYS Drivers license (if driving Farm Hub vehicles)

Commitment to and willingness to deepen understanding of the Farm Hub’s mission and values of ecological resilience

Demonstrated ability to participate in and foster a work environment of mutual respect and collaboration; ability to develop positive working relationships and problem solve with people of different backgrounds

Fluency in English and excellent written and verbal communication skills

Preferred Qualifications

Licenses or certifications such as CFM, CPPM, OSHA, PMP

Working understanding of green building approaches and standards

Physical Requirements

Ability to sit or stand at workstation approximately 70% of the time, walk the campus and fields to meet with employees and program partners occasionally, lift and carry approximately 20‑25 pounds occasionally. May require the use of equipment, such as hand tools, power tools, testing instruments, lifts, and/or ladders. Must be able to traverse on various surfaces when conducting inspections and/or repairs. Requires ability to operate automobile to drive to and from various worksites on and off the Farm Hub property.

The Associate Director, Capital Projects and Facilities role is a Full‑time, Exempt, Supervisory position with a 40‑hour work week (some evenings and on‑call Saturdays may be required). The salary range for the position is $135,000 – 150,000 annually. We offer a competitive benefits package which includes 100% employer paid health and dental insurance for full‑time employees and their families. Some additional perks offered include retirement, life insurance and other wellness benefits.

As an Equal Opportunity Employer, the Hudson Valley Farm Hub is committed to creating an inclusive workplace that respects and values diversity of cultural, ethnic, and experiential backgrounds. We welcome applicants of all races, ethnicities, national origins, genders, sexual orientations, and differently‑abled people.

To apply for this position, please submit your resume to If you have any questions or need assistance with submitting your application, please contact us at and include the following in the subject line: Attn: Associate Director, Construction and Facilities – People & Culture Department.

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Who can apply

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