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Job description
We are seeking an experienced Associate Director of Commercial Events & Engagement to lead the planning and execution of commercial meetings, congresses, symposiums, and related HCP engagement activities within a fast-paced life-sciences environment.
This role will partner closely with Sales, Marketing, Field Training, Marketing Operations, and external vendors to deliver high-quality events while driving process improvements, operational efficiency, and compliance.
Key Responsibilities
Lead end-to-end planning and execution of commercial meetings and events.
Manage venue sourcing, attendee tracking, accommodations, F&B, event materials, and overall meeting logistics.
Coordinate national, regional, and local congresses, including attendee registration and hotel accommodations.
Partner with cross-functional teams to develop agendas, timelines, and event strategies.
Manage external production, logistics, and event vendors.
Own master project schedules, identify risks, and ensure on-time execution.
Support annual event forecasting, budgeting, spend tracking, and vendor contracts.
Develop and optimize SOPs, planning frameworks, processes, and tracking mechanisms.
Develop metrics and dashboards to evaluate event performance and engagement.
Establish and train field teams on local congress participation processes.
Analyze post-event feedback and data to identify opportunities for continuous improvement.
Ensure events follow applicable U.S. compliance requirements, including Sunshine Act requirements.
Qualifications
7+ years of life-sciences, pharmaceutical, biotech, or relevant industry experience.
3+ years of experience managing commercial events, meetings, congresses, or HCP engagements.
Proven experience with end-to-end event logistics and commercial event execution.
Experience managing cross-functional teams and external vendors.
Strong budgeting, forecasting, procurement, and vendor management experience.
Experience with Cvent and Microsoft Office Suite, particularly Excel and PowerPoint.
Strong understanding of U.S. HCP/event compliance requirements.
Experience developing SOPs, processes, timelines, and reporting dashboards.
Experience supporting a pre-launch or commercial launch organization is strongly preferred.
Experience with national sales meetings and life-sciences congresses is highly valued.
Bachelor's degree required.
CMP certification preferred/required based on client requirements.
Strong communication, organizational, problem-solving, and stakeholder-management skills.
Ability to travel up to 40%, including overnight travel.
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Worksite address
boston, MA, 02298, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.