Aviation Scheduler

Job description

OK Tulsa - Hangar

nFull time

nR

nAt Williams, we’re powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

nThe Aviation Scheduler is the primary contact for corporate aviation scheduling and travel coordination. This role independently manages complex flight logistics , executive travel needs, and operational support while partnering with passengers, flight crews, and vendors to deliver safe, efficient, and seamless travel experiences. The Aviation Scheduler also serves as a resource for scheduling operations and supports continuous process improvement.

nResponsibilities /Expectations:

nnnCoordinates company aircraft and approved charter travel, ensuring safe, efficient, and timely support of business and executive travel needs

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nnManages end-to-end trip planning, including scheduling, itinerary development, passenger and crew coordination, flight following, and operational support

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nnServes as the primary liaison for passengers, executive assistants, flight crews, FBOs, and vendors, providing proactive communication and exceptional customer service

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nnResolves scheduling conflicts, operational disruptions, weather impacts, and urgent travel requests using sound judgment and problem-solving skills

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nnCoordinates aviation support services, including fueling, aircraft handling, hangar arrangements, international trip support, ground transportation, accommodations, and catering

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nnMaintains accurate flight, passenger, crew, and aircraft records; prepare operational documentation and reports; and ensure compliance with aviation regulations, policies, and procedures

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nnIdentifies opportunities to improve scheduling processes, operational efficiency, and service delivery

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nnRequires flexibility to support flight operations outside standard business hours, including weekends, holidays, and on-call coverage as needed or scheduled. Office-based position with frequent coordination across operational teams.

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nnOther duties as assigned

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n nEducation/Years of Experience:

nnnRequired: High School Diploma or GED and minimum f our (4) years of experience in aviation scheduling, flight operations coordination, corporate aviation support, or related experience

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nnPreferred: Associate's Degree in Business , Aviation Management, or a related field and minimum six (6) years of experience in aviation scheduling, flight operations, corporate aviation, or related experience

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n nOther Requirements:

nnnWorking knowledge of aircraft scheduling, trip planning, crew duty and rest requirements, aviation operations, and regulatory requirements

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nnDemonstrated ability to independently manage multiple concurrent trips, schedules, and priorities with limited oversight

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nnStrong communication and customer service skills with the ability to support executives, passengers, flight crews, vendors, and service providers

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nnStrong organizational, problem-solving, and attention-to-detail skills

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nnAbility to exercise discretion and maintain confidentiality of sensitive travel and passenger information

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nnProficiency with aviation scheduling software, trip planning systems, and standard business applications

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nnPreferred: Experience supporting executive and senior leadership travel operations

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nnPreferred: Knowledge of international flight planning requirements, customs regulations, and international trip support coordination

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nnPreferred: Experience preparing operational reports and supporting departmental administrative or accounting processes

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nnPreferred: Experience coordinating aircraft handling services, vendor relationships, and contract service providers in a corporate aviation environment

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nnPreferred: Experience training or mentoring less experienced scheduling or operational support personnel

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n n#LI-AB1

nWhy Tulsa?

nBecause here, you don’t have to choose between career and lifestyle. Tulsa is a growing hub for innovation and energy, paired with a vibrant arts scene, great food, and a cost of living that actually lets you enjoy it all. Think shorter commutes, bigger impact and a community that feels like home from day one. Check out ExperienceTulsa.com to learn more.

nWe invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what’s next.

nHere’s a look at what that means:

nnnStrong pay plus an annual incentive program

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nnHybrid work for most office roles, plus real flexibility in many field positions

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nnMedical, dental, and vision coverage with options that fit your life, not the other way around

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nn401(k) with company match and an annual company contribution

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nnPaid time off, including company and floating holidays

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nnPaid parental leave (up to six weeks per parent), plus fertility and adoption support

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nnAdvanced AI tools and resources to help level up and work smarter

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nnClear paths to grow your career, with a strong culture of promoting from within

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nnTuition reimbursement and support for continuing education

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nnHSA and FSA options

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nnCompany-paid life insurance and disability coverage

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nnEmployee stock purchase plan

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nnDomestic partner benefits

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nnEmployee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

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n nEligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

nFor more information, please visit Total Rewards | Williams Companies ( .

nWilliams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

nEducation Requirements:

nSkill Requirements:

nDon't see your perfect role right now?

nClick Get Started below to join our talent network and be considered for future openings.

nWhy Williams?

nLooking to apply your passion and skills to the innovative and vital work that helps fuel the clean energy economy?

nAs the world demands reliable, low-cost, low-carbon energy, Williams will be there.

nWe currently handle one third of the natural gas in the United States that is used every day to heat homes, cook food and generate electricity.

nWe don’t offer jobs; we offer career opportunities that include:

nnnCompetitive compensation and inclusive benefits

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nnGrowth and development opportunities

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nnAn inclusive culture where you can be yourself

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nnOpportunities to get involved in the community where you work and live

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nnFlexible work arrangements for many positions, including hybrid schedules

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n nWe’re proud of our innovative people who want to make the world a better place and invite you to explore how you can help us make clean energy happen. Apply now!

nLearn About Wiliams (

Worksite address

tulsa, OK, 74145, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.