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Job description
WE ARE ONLY CONSIDERING LOCAL CANDIDATES IN MIAMI AND THAT ARE BILINGUAL ENGLISH/SPANISH. PLEASE DO NOT APPLY IF YOU DO NOT MEET THESE 2 REQUIREMENTS.
About The Role
JC Aviation Solutions is seeking a highly organized, dependable and detail-oriented Aviation Supply Chain & Operations Coordinator to support our aircraft parts procurement and logistics operation in Miami, Florida.
This position sits at the center of our day-to-day operations. The Coordinator will support the movement of aircraft parts from purchase order through receiving and shipment, maintaining accurate records, following up on open orders, coordinating with vendors and logistics partners, and ensuring that parts and supporting documentation are properly received, recorded and organized.
This is an ideal role for someone who enjoys structured, detail-oriented work, takes ownership of follow-ups, and is comfortable working independently.
Key Responsibilities
Order & Supply Chain Coordination
Create, update and maintain purchase order and order records
Track open orders from purchase through delivery
Monitor supplier shipping dates and follow up on outstanding orders
Maintain accurate tracking information and order status
Communicate professionally with vendors regarding order status, documentation and discrepancies
Escalate delayed, incomplete or at-risk orders
Maintain organized digital records of orders, shipments and vendor communications
Assist with invoice and purchase-order reconciliation
Prepare routine open-order and shipment-status reports
Aircraft Parts Receiving
Receive incoming aircraft parts, components and packages
Inspect external packaging for visible damage or discrepancies
Verify shipments against purchase orders and packing slips
Verify part numbers, serial numbers, quantities and condition
Photograph incoming packages, components, labels and supporting documentation
Record receipts accurately in company systems
Identify and escalate missing documentation, damaged shipments or discrepancies
Maintain a clean, secure and organized receiving and storage area
Documentation & Logistics
Maintain receiving and traceability documentation
Organize Certificates of Conformance, FAA 8130-3 forms and other supporting documentation when applicable
Coordinate with freight forwarders, carriers and logistics partners
Track outbound shipments through delivery
Maintain shipment and inventory records
Assist with preparation and organization of export/shipping documentation
Ensure records are complete and easily traceable
Operations Support
Maintain vendor contact and account information
Assist with inventory counts and reconciliation
Create and maintain spreadsheets, reports and operational records
Help document and improve internal procedures and workflows
Support additional operational and administrative projects as the company grows
QUALIFICATIONS:
MUST BE Bilingual English/Spanish
MUST BE local to the Miami area
High school diploma or equivalent
1+ year of experience in operations, logistics, shipping/receiving, purchasing, inventory, supply chain, data entry or a similar role
Strong organizational skills and exceptional attention to detail
Comfortable working independently and managing multiple open follow-ups
Strong computer skills, including email, spreadsheets and cloud-based systems
Working knowledge of Microsoft Excel or Google Sheets
Professional written and verbal communication
Ability to follow established procedures and recognize when an issue should be escalated
Legally authorized to work in the United States
Preferred Qualifications
Aviation, aerospace, MRO or aircraft-parts experience
Familiarity with purchase orders, packing slips, invoices and inventory systems
Familiarity with aircraft part numbers, serial numbers and traceability
Experience with FAA 8130-3, Certificates of Conformance or aviation documentation
ERP or inventory-management system experience
Spanish proficiency
Interest in growing within aviation procurement, logistics and supply-chain operations
Schedule and Location
Monday–Friday | 9:00 AM–5:00 PM
Full-time | On-site | Miami, Florida (Medley/Doral)
Compensation
$22–$25/hour , depending on experience, with flexibility for candidates with direct aviation supply-chain or aircraft-parts experience.
Benefits
Paid time off - Paid holidays - Health insurance contribution - Performance-based bonus opportunity
LOCAL CANDIDATES ONLY: This is a 100% on-site position in Miami, FL. Candidates must currently reside within commuting distance. Relocation assistance is not available.
Worksite address
miami city, FL, 33222, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.