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Job description
Executive Assistant To Private PrincipalLocation: Miami, FL – Edgewater Schedule: Primarily Monday–Friday, with a general 40-hour workweek. The typical schedule is 9:00 AM–5:00 PM, with flexibility as needed (including the possibility of 10:00 AM–6:00 PM). Compensation: Based on experience Benefits: Medical insurance and paid time offA private client is seeking an experienced and highly organized Executive Assistant to provide dedicated support to a principal and assist with the coordination of his business and personal priorities. This is a fast-paced, high-trust role requiring excellent judgment, discretion, strong communication skills, and the ability to proactively manage a demanding schedule. The ideal candidate understands that an Executive Assistant role goes beyond simply managing a calendar and is comfortable serving as a gatekeeper, problem-solver, and trusted right hand. They will be responsible for protecting the principal's time, confidently prioritizing competing requests, anticipating needs, and ensuring that meetings, travel, appointments, and other commitments are handled seamlessly with minimal direction. This is an urgent search, and the client is looking to move quickly.Key ResponsibilitiesManage and maintain a complex calendar, including meetings, appointments, and shifting prioritiesAct as a professional gatekeeper, evaluating meeting requests and determining when to accept, decline, or appropriately reschedule requestsProactively protect the principal's time and ensure his schedule remains efficient and manageableCoordinate domestic and international travel, itineraries, transportation, and related logisticsSchedule and coordinate meetings with internal and external contactsManage meeting preparation, follow-up, and action items as neededAssist with the coordination of multiple businesses and ongoing business-related prioritiesProvide occasional Personal Assistant support as neededCommunicate professionally with executives, business contacts, vendors, and other key individualsHandle sensitive and confidential information with a high degree of discretionAnticipate needs, identify potential scheduling conflicts, and resolve issues before they become problemsProvide general administrative and organizational support to keep the principal's day-to-day affairs running smoothlyQualifications5+ years of experience as an Executive Assistant supporting a high-level executive, entrepreneur, principal, or private clientStrong calendar management and scheduling experienceExcellent judgment and the ability to confidently prioritize competing requestsStrong organizational skills and exceptional attention to detailProfessional, polished, and highly discreetAbility to work independently and anticipate needsStrong written and verbal communication skillsComfortable working in a fast-paced environment where priorities can change quicklySpanish fluency is strongly preferredAbility to work primarily in an office environment in Miami's Edgewater neighborhoodMust have a valid driver's license and vehicle
Worksite address
miami beach, FL, 33139, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.