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Job description
Cincinnati, OH (Hybrid)
Direct Hire
Are you fluent in both Japanese and English and passionate about supporting executives, HR initiatives, and international employee experience? Our client is seeking a Bilingual Executive Assistant to play a critical role supporting senior leadership and Human Resources
This is a unique opportunity to combine executive support, HR administration, and global mobility coordination while serving as a key point of contact for expatriate employees and company leadership.
What You'll Do
Provide high-level administrative support to the company President and senior leadership team
Coordinate onboarding and relocation support for Japanese expatriates arriving in the United States
Partner with HR teams to manage expatriate assignments, personnel changes, and assignment transitions
Guide expatriates through onboarding processes, including employment documentation, benefits enrollment, and orientation
Assist with critical life-transition services such as:
Social Security applications
Banking setup
Housing and utilities coordination
Insurance enrollment
Driver's license applications
Moving logistics
Serve as the primary point of contact for expatriate HR and benefits-related questions
Maintain personnel and immigration records while ensuring HR systems remain accurate and up to date
Support immigration processes for employees across North America, including visa applications, renewals, permanent residency matters, business travel, and international assignments
Coordinate relocation assistance for visitors and employees from the Japan headquarters
Process requests and approvals related to expatriate benefits and support programs
Assist employees returning to Japan with relocation coordination and account closures
Manage company pool vehicle records, inspections, servicing, and maintenance coordination
Required Qualifications
3-5 years of administrative, executive assistant, or HR experience
Fluent in both Japanese and English (written and verbal)
Experience using Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
Preferred Qualifications
Experience onboarding employees relocating from outside of the United States
Experience supporting C-suite executives or senior leadership
Experience with immigration, visa, or global mobility processes
What Makes This Opportunity Unique?
This role offers the chance to become a trusted partner to executive leadership while helping international employees successfully transition and thrive in the U.S. You'll have a direct impact on employee experience, global workforce mobility, and organizational operations in a highly visible position.
Worksite address
mason, OH, 45040, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.