About this opportunity
Kirby Corporation lists this Billing Administrative Assistant opportunity in lodi, New Jersey. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Overview
Provide administrative support to the Lodi branch's Service business by ensuring customer invoices are submitted accurately and timely. Responsible for collecting and organizing supporting documentation, obtaining purchase orders and required backup, uploading invoices through customer portals, monitoring aging accounts, and communicating with customers regarding payment status. This position plays a key role in maintaining positive customer relationships while supporting company cash flow objectives.
Pay Range: $29.00 - 35.00/hour
Responsibilities
Review customer invoices to ensure all required information and supporting documentation is complete prior to submission.
Obtain purchase orders, service reports, delivery receipts, timesheets, and other supporting documents required for customer billing.
Submit invoices and supporting documentation through customer portals, email, or other customer-required systems.
Track invoice status and follow up with customers to confirm receipt and processing.
Contact customers regarding past due invoices and obtain payment status updates.
Research and resolve billing discrepancies, missing documentation, and invoice rejection issues.
Maintain accurate records of customer communications, invoice submissions, payment commitments, and collection activities.
Monitor aging reports and identify invoices requiring follow-up.
Coordinate with Service, Parts, Operations, and Accounting teams to gather information needed for invoice processing and payment collection.
Assist customers with invoice-related questions and requests for additional billing support documentation.
Prepare routine reports regarding outstanding receivables, collection activity, and invoice status.
Maintain customer files and records in company systems while ensuring data accuracy.
Support departmental administrative activities, including correspondence, document preparation, filing, and report generation.
Provide additional administrative and accounts receivable support as assigned.
Qualifications High School Diploma or GED required; Associate degree or some college preferred.
Two to five years of administrative, billing, accounts receivable, collections, or customer service experience.
Experience working with customer billing portals and electronic invoice submission systems preferred.
Experience in industrial, service, construction, transportation, or equipment service environments preferred.
Knowledge, Skills & Abilities Strong attention to detail and commitment to accuracy.
Excellent verbal and written communication skills.
Ability to build professional relationships with customers and internal stakeholders.
Strong organizational and time management skills.
Ability to manage multiple priorities and follow through on open issues.
Problem-solving and analytical skills to research invoice and payment discrepancies.
Ability to work independently while maintaining a high level of accountability.
Customer-focused approach with professional collections and follow-up skills.
Computer Skills Proficient in Microsoft Office applications, including Outlook, Excel, Word, and Teams.
Experience with ERP systems such as Oracle, or similar business systems preferred.
Experience using customer portals, document management systems, and accounts receivable software preferred.
Competitive pay, a flexible work environment, and a well-built benefits program can be the foundation of your financial plan. From health insurance and retirement to paid time off, our wide range of benefits help you enjoy a balanced lifestyle and a promising future. We provide: 401(k) savings plan
Tuition reimbursement
Holidays
Vacation
Employee-assistance program
Medical programs
Dental programs
Vision programs
Flexible spending accounts
Employee life and accident insurance
Supplemental life and accident insurance
Business travel accident insurance
Short-term disability insurance
Long-term disability insurance
Flexible work schedules
Sick time off
Company-paid technician uniforms
Annual safety-shoe allowance
Annual prescription safety-glasses allowance
Worksite address
lodi, NJ, 07644, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.