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Job description
Billing AnalystHKS Dallas is seeking a Billing Analyst to join our team. Supports project teams using a wide range of developing professional skills. Assists in accurate entry and maintenance of project information into the accounting system by reading and interpreting contracts and creating and submitting client invoices monthly. Strong written and interpersonal communication with all levels in the organization as well as external clients. Eager to learn, highly organized, and willing to contribute creatively to the team.ResponsibilitiesSupports billing for multiple Project Managers, ensuring fees are properly entered in the system and invoices are issued monthly in a timely manner, in accordance with contract termsRequests contracts, labor plans, fee breakouts, authorizations to proceed, etc. as needed to ensure compliance with client agreements and firm policiesEnters project information into the accounting system based on contracts and Project Manager/Client preferences and requirementsAssists in maintaining, tracking, and updating project-related records, including change orders and additional services in collaboration with project team throughout project lifecycleCollaborates with clients, Project Managers, and Project Accountants to understand project requirements, coordinating with consultants, and developing strong working relationships with all parties of the project team to gain trust and understanding of expectationsReviews consultant invoices for accuracy and process in conjunction with monthly billing, ensuring that revenue offsets costs within each accounting period, rejecting and requesting revised invoices as needed, and ensuring all required documentation is in placeReviews WIP prior to billing to ensure labor and expenses are posted correctly, transferring between phases or accounts as neededCreates and submits client invoices in accordance with company procedures and established billing processes, compiling all required documentation such as client-specific invoice templates, special reporting, lien waivers, etc.Performs reconciliations of accounts receivable and billing records to ensure accuracy and completeness, processing adjustments and corrections to invoices as needed in adherence to team policiesSupports in ensuring all billing practices comply with relevant accounting standards, contractual obligations, and legal requirements, maintaining accurate and comprehensive records of all billing transactions for audit purposesAssists in monitoring working capital to ensure prompt billing of services and payment from clientAssists clients regarding billing inquiries, disputes, and adjustmentsPerforms monthly collections process and resolve issues promptly and professionallyCloses out projects in system upon completion, writing off WIP and removing backlog when needed, following up with Project Managers to ensure projects are closed out timelyAssists in identifying opportunities for process and system improvements and recommend changes to enhance billing efficiency and accuracyWorks closely with other departments, including finance, project management, and legal teams, to ensure seamless billing operations, following established billing procedures and enforcing policiesQualificationsBachelor's degree in Accounting, Finance or an equivalent combination of education and experienceTypically with 2+ years of experienceExperience in MS Office Suite, including Excel, Outlook and WordExperience in Deltek Vision or Vantagepoint preferredBasic understanding of accounting principles and billing practices, particularly in a project-based environmentStrong interpersonal skills and the ability to interact with all levels of staffStrong work ethic and eagerness to produce high quality, accurate resultsAbility to hold sensitive information with a high level of confidentiality and integrityAbility to communicate and present ideas in a clear, concise and professional manner both verbally and in writingAbility to problem solve and apply innovative solutionsAbility to work and collaborate in a team environmentAbility to effectively meet deadlines at expected quality
Worksite address
dallas, TX, 75201, US
Who can apply
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