About this opportunity
Clifford Chance lists this Billing Coordinator opportunity in houston, Texas. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Billing CoordinatorClifford Chance US LLP is seeking a full-time Billing Coordinator. The Billing Coordinator will be responsible for coordinating the client billing process for an assigned group of partners. This role will communicate and liaise directly with partners, managing associates and secretaries in connection with various aspects of client billing. The Billing Coordinator will also be responsible for revising bill/time entry narratives, coordinating client billing cycles and working closely with attorneys to prepare client invoices. This position can be located in Washington DC or Houston, TX and will report to the Billing Supervisor.Responsibilities:Manage all aspects of the monthly client billing process and distribution of invoices to clients including:Prepare and distribute monthly prebills to the responsible billing partners and their teamsProcess comments and revisions from partners and associatesMonitor time and disbursement transfers and write-offs to obtain the necessary approvals in accordance with firm policy prior to processing them in the systemPrepare and distribute draft bills for review and approvalEnsure billing partner approval is obtained to finalize billsPrepare, submit, and monitor e-bills/update e-bill workflow notes when necessaryPost bills in our client billing system and assist/coordinate in sending them to clientsEnsure each posted bill has the proper backups electronically filed in the designated Billing file folder within the firm's document management system (iManage)Communicate and liaise proactively with billing partners regarding matter billing status, special billing arrangements, fee caps, fixed fee, etc.Understand Work in Progress ("WIP") Provisions and ensure aged WIP and special discounts are properly monitored and accounted for under each matterMonitor WIP and aging levels to assist billing partners in meeting defined billing goalsReview, analyze and ensure matters comply with specific Clifford Chance global client agreements and outside counsel billing guidelinesTake ownership to properly set up new matters under e-billing clients with the correct time increments, rates, discounts, e-billing codes, matter file numbers, etc.Confirm client and/or matter specific fee arrangements are reflected for each individual matter to ensure accurate billing and WIP accrualCoordinate with Accounts Payable team to resolve any vendor discrepanciesMaintain files and documentation in accordance with the Firm's billing policyRespond to partner and client inquiries in a timely mannerEscalate issues as needed to Billing Supervisor and/or Billing ManagerReport monthly billing projectionsPrepare various billing reports and analyses, as requested by attorneysQualifications:Your experience:2+ years of relevant legal billing experienceExperience in a law firm or professional services environment requiredBachelor's degree in Business, Accounting or Finance preferredProven track record of providing superior client service while building a strong rapport at all levels of an organization with both internal and external clientsAbility to work under pressure and demonstrate flexibility with competing demands of internal and external clientsMust be a strategic, analytical thinker with strong critical thinking and problem-solving skillsExcellent time management, organizational, interpersonal skillsStrong written and verbal communication skillsMust be detailed oriented with the ability to readily identify issues that could impede processes while taking the initiative to provide solutionsStrong technical proficiency in a range of software, including Microsoft Office, e-billing software and document management systemsAbility to work independently in a fast-paced environment with minimal supervision within a team-oriented environmentMust be able to work outside the core business hours as neededMust be able to adhere and comply to the Firm's Agile Working Policy which requires employees to work from the office at least three days each calendar weekMust be independently legally authorized to work in the United StatesClifford Chance US LLP offers a comprehensive benefits and compensation package. The salary range for this role is $78,000 - $94,000. The actual salary will be commensurate with the candidate's qualifications and relevant experience.
Worksite address
houston, TX, 77001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.