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Job description
Billing & Operations Specialist / Accounting CoordinatorA premier immigration law firm dedicated to providing strategic legal solutions for corporate and individual clients.We are looking for a highly organized, career-driven professional to join our team as a Billing & Operations Specialist. This role is a hybrid of high-level legal billing and strategic office operations, offering a clear path toward a leadership position.The ideal candidate will manage complex legal billing cycles, handle corporate client accounts, and oversee general office administration. Beyond daily tasks, you will be responsible for leading the firm's transition toward automated accounting and digital contract management systems.1. Legal Billing & Invoicing: Manage and execute billing involving Embassy and USCIS fee schedules.- Calculate Attorney Fees, Government Filing Fees, and ancillary costs (FedEx, copying/handling) to generate precise invoices.- Oversee Corporate Client Billing based on specific Annual Base Fee Schedules.2. Accounts & Compliance: Serve as the primary contact for client inquiries regarding billing history and expenses.- Manage tax-related documentation, including the issuance of 1099s.- Oversee Accounts Receivable (AR) and Accounts Payable (AP) to ensure firm liquidity.3. Back-Office Administration: Track internal expenses, manage supply orders, and handle insurance premium payments.- Maintain overall office infrastructure and vendor relationships.4. Systems Innovation (Strategic Goal): Lead the transition to a robust, automated accounting system.- Design and implement automation for recurring contracts and retainer agreements.
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.