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Job description
(Position)
Billing & Operations Specialist / Accounting Coordinator
(About Our Client)
A premier immigration law firm dedicated to providing strategic legal solutions for corporate and individual clients.
(Job Summary)
We are looking for a highly organized, career-driven professional to join our team as a Billing & Operations Specialist. This role is a hybrid of high-level legal billing and strategic office operations, offering a clear path toward a leadership position.
The ideal candidate will manage complex legal billing cycles, handle corporate client accounts, and oversee general office administration. Beyond daily tasks, you will be responsible for leading the firm’s transition toward automated accounting and digital contract management systems.
(Job Description)
(Key Responsibilities)
1. Legal Billing & Invoicing: Manage and execute billing involving Embassy and USCIS fee schedules.
- Calculate Attorney Fees, Government Filing Fees, and ancillary costs (FedEx, copying/handling) to generate precise invoices.
- Oversee Corporate Client Billing based on specific Annual Base Fee Schedules.
2. Accounts & Compliance: Serve as the primary contact for client inquiries regarding billing history and expenses.
- Manage tax-related documentation, including the issuance of 1099s.
- Oversee Accounts Receivable (AR) and Accounts Payable (AP) to ensure firm liquidity.
3. Back-Office Administration: Track internal expenses, manage supply orders, and handle insurance premium payments.
- Maintain overall office infrastructure and vendor relationships.
4. Systems Innovation (Strategic Goal): Lead the transition to a robust, automated accounting system.
- Design and implement automation for recurring contracts and retainer agreements.
Requirements
(Qualifications)
- Education: Bachelor’s Degree required (Accounting, Finance, or Business preferred).
- Experience: 2?3 years of professional experience in accounting, billing, or law firm operations.
- Skills: Proficiency in accounting software (e.g., QuickBooks, Clio, Bill4Time) and Advanced Excel preferred + Fluency in English and Korean req’d.
- Strong attention to detail with the ability to manage multi-tiered fee structures.
- Excellent communication skills for professional client interaction
Benefits
- Annual Increase: Guaranteed annual salary increase according to the national inflation rate or 3%, whichever is lower.
- Performance Bonus: Additional salary increases and bonuses will be considered based on individual performance and contributions to firm-wide automation.
- Health Insurance: Upon completion of the 3-month Probationary Period, the firm reimburses 60% of monthly health insurance premiums (pre-approved plans; excluding dental/vision).
- Reimbursement is capped at a maximum of $350 per month.
- Paid Time Off: 10 days of PTO per year + all Federal Holidays.
- Career Path: This is a Leadership Role with the opportunity to shape the firm's financial and operational infrastructure.
Worksite address
new york, NY, 10261, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.