About this opportunity
Pappageorge Haymes Partners lists this Billing Specialist opportunity in chicago, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Pappageorge Haymes Partners (PH) is seeking an Architectural Billing Specialist to join our team. This position takes ownership of the billing process and plays a key role in maintaining financial clarity across projects. It is a clear path role for someone looking to grow, expand their scope, and advance within the firm.
Job Responsibilities:
Lead monthly project billing and invoicing in alignment with contract terms and project schedules
Partner with Project Managers to review billing, track project progress, and support financial decision-making
Generate and review project financial reports, ensuring accuracy and clarity of data
Set up new projects, including contract review and budget coordination
Manage project financial updates, including adjustments, transfers, and billing revisions
Review and validate timesheets for billing accuracy and make necessary labor adjustments
Coordinate draft invoice review and follow-up with project teams
Respond to internal and external inquiries related to project billing and financial records
Maintain organized and accurate financial documentation across all project phases
Contribute to ongoing process improvements to support efficiency and consistency
Experience: Bachelor's degree in Accounting, Finance, or related field
2+ years of relevant experience, preferably in architecture/engineering (A/E) or professional services
Strong understanding of project-based accounting principles
Highly organized with strong attention to detail and accuracy
Ability to manage multiple projects and deadlines in a fast-paced environment
Proficiency in Microsoft Office, particularly Excel
Proficiency in Deltek (preferred)
Self-directed, dependable, and comfortable taking ownership of work
Environment: This is an in-office role within a collaborative architecture studio
Fast-paced, project-driven environment with multiple active deadlines
PH offers a comprehensive benefits package including employer-paid health insurance, life insurance, and long-term disability coverage, dental and vision insurance, 401(k) with employer match, employer-funded Employee Stock Ownership Plan (ESOP), paid vacation and personal days, and a discretionary performance bonus.
Worksite address
chicago, IL, 60290, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.