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Job description
Bookkeeper & Director of Business Administration
The Part-Time Bookkeeper & Director of Business Administration for Dream Big! will manage all daily financial, business, bookkeeping, administration, and HR benefit functions in the Needham, MA office as well as sharing in the organization's contract, ordering, inventory management, and insurance coverage responsibilities.
Status: Part Time 4 Days (24 hours)/week in office. Exempt, reporting to President & CEO
Start Date: ASAP
Location: Dream Big! Office - Needham, MA
Responsibilities
Manage and oversee all financial, business and administration operations, including bookkeeping, contracting, accounting, budgeting, forecasting, real estate contracts, insurance, cash flow, audit and tax preparation, human resources, supply and inventory management, admin tasks for CEO and financial analysis.
Accounts Receivable
Record cash deposits from the CEO & Development Department
Categorize cash deposits to appropriate revenue accounts
Reconcile cash deposits to check log
Reconcile General Ledger revenue to Development revenue monthly
Maintain in-kind donations and inventory accounts and database
Accounts Payable Processing
Prepare Accounts Payable coding and transactions, prepare weekly check runs, and communicate with vendors as necessary to resolve issues
Enter and manage bi-weekly payroll through an outside vendor
Request W9s from new vendors; enter the appropriate information into General Ledger to support the annual 1099 process
Manage & reconcile credit card statements
Prepare journal entries monthly – allocate charges to appropriate accounts
Perform administrative tasks including maintaining file system
Maintain Quick Books entries
Obtain payment approvals for bills
Research billing anomalies and recommend remedies questions and recommend process efficiencies
Management reports, as needed
Inventory Management for financials
Prepare budgets for grant applications and assist with grant track and reporting
Participate in all fundraising and special events as needed
Governance, Board Support, Reporting and Other Operations
Oversee the timely and accurate preparation of all financial, legal and/or tax filings required by state and federal authorities.
Support the Director of Development, and the CEO in the timely preparation and distribution of materials required for board meetings and subcommittee meetings.
Work with the CEO to establish and maintain a robust technology framework that ensures all IT initiatives align with organizational goals, regulatory requirements, and industry best practices.
Tax Filing and Compliance
Oversee all tax filings and compliance requirements, ensuring that the organization is in compliance with all relevant laws and regulations.
Manage relationships with external auditors and other financial service providers to ensure compliance with all reporting and regulatory requirements.
Human Resources
Support President & CEO with on-boarding of new staff, including the setup and management of all benefits and payroll
Maintain files for all staff vacation, time off, annual reviews, and other benefits
Office Management
Support President & CEO with managing contracts, leases, and all insurance policies
Manage inventory and ordering of office supplies and technology needs
Work with program staff on the implementation of a new Inventory Technology System
Qualifications & Experience
7+ years of relevant professional bookkeeping/accounting experience
Bachelor’s degree in accounting or a minimum of three years in a related field required
Minimum of 4 years of practical accounting experience, preferably with a non-profit
Working knowledge of Excel, QuickBooks (QB), QB Online preferred, and FASB guidelines
Solid grasp of general accounting principles and understanding of IRS regulations
Proficiency with Microsoft Office Suite
Strong organizational skills and interpersonal communication skills
Experience working with external auditors and internal controls
Ability to work independently in a small office
This individual must be exceedingly well organized, flexible, and enjoy working within a small organization.
Benefits, Schedule & Compensation
Salary range: $55,000 - $63,000 - based on experience
Schedule: This 24 hour a week job will be performed in the Dream Big! office, in Needham, MA, Monday through Thursday 9:00am -3:00pm.
Benefits: This is a part-time, 24 hour a week, position with the following benefits: Paid vacation, holidays, sick days, and a 401K Match. Other benefits may apply based on hours.
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Worksite address
needham, MA, 02494, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.