Bookkeeper / Office Administrator

Job description

Job Description Job Description The Sign Palace Inc. is a full-service signage and graphics company based in Elk Grove Village, IL. We're looking for a reliable, detail-oriented Bookkeeper / Office Administrator to support both our financial processes and day-to-day office operations.

This role is ideal for someone who enjoys organization, accuracy, and being a key support person for a growing business. You'll handle invoicing and bookkeeping tasks while also helping keep the office running smoothly.

Key Responsibilities

Create, send, and track customer estimates and invoices in QuickBooks

Monitor outstanding invoices and follow up as needed

Maintain organized customer records

Support daily office operations and administrative tasks

Answer phones and attend to customers coming through the front door

Manage incoming and outgoing communications

Maintain general office needs

Coordinate with sales, production, and installation teams as needed

Participate in weekly shop cleaning

Perform final quality control checks to ensure completed projects are consistent with job specifications

Package and ship completed orders as necessary

Skills & Qualifications

Experience using QuickBooks (required)

Previous experience in bookkeeping, office administration, or a similar role

Strong attention to detail and accuracy

Excellent organizational and time-management skills

Comfortable multitasking and prioritizing in a fast-paced environment

Strong written and verbal communication skills

Professional, dependable, and discreet

Prior experience in the signage, printing, or manufacturing industry is a plus, but not required

What This Role Is Not

No payroll responsibilities

No accounts payable (vendor bill processing)

No recording of financial transactions in QuickBooks

Worksite address

elk grove village, IL, 60007, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.