Bookkeeper/Office Support

Job description

Job Description Job Description Position Summary The Bookkeeper / Office Support is a dual-function role that keeps the financial and administrative engine of Contractor General running accurately and efficiently. On the bookkeeping side, this person owns day-to-day financial recordkeeping - AP/AR, reconciliations, financial reporting, and supporting tax and audit preparation. On the office support side, they are the operational backbone of the branch office - handling customer-facing interactions, processing invoices and receipts, and making sure the administrative side of the business stays organized and professional.

Contractor General is a company in build mode. This role requires flexibility, a willingness to pitch in where needed, and comfort operating without a fully defined playbook. The right person is detail-oriented, trustworthy with confidential information, and brings a customer-first attitude to everything they do.

Key Responsibilities Bookkeeping & Financial Management

Maintain accurate financial records using bookkeeping software (QuickBooks or similar) and Google Sheets

Process accounts payable and receivable - paying bills, collecting outstanding balances, and managing creditor payments in a timely manner

Reconcile all accounts on a regular basis to ensure accuracy and identify discrepancies

Prepare financial statements, income and expenditure reports, and accounting summaries for management review

Draw up the trial balance and year-end balance sheet

Calculate and assist with tax preparation; stay current on applicable state and federal financial regulations

Assist with audit preparation and provide supporting documentation as needed

Maintain and secure all financial records - current and historical - in an organized and confidential manner

Manage the petty cash fund, including tracking disbursements and replenishment

Office Operations & Customer Service

Process sales invoices, receipts, and returns accurately and in a timely manner

Handle customer inquiries and complaints promptly and professionally, representing Contractor General in a positive and caring manner

Maintain customer confidence by keeping service and financial information appropriately confidential

Order and maintain office supplies inventory

Maintain a clean, organized, and professional work environment

Participate in ongoing training and professional development to stay current with relevant tools, regulations, and best practices

Other Duties

Support the General Manager and broader team with administrative tasks, special projects, and operational needs as the business grows and evolves

Other duties as assigned - we are building something here, and everyone on the team pitches in

Qualifications Required

High school diploma or equivalent

2+ years of experience in bookkeeping, office administration, or a similar role

Proficiency with bookkeeping or accounting software (QuickBooks or similar)

Strong working knowledge of Google Workspace, particularly Google Sheets

Solid understanding of basic accounting principles and financial recordkeeping

High degree of accuracy, attention to detail, and organizational ability

Strong interpersonal and communication skills with a customer-first attitude

Ability to handle sensitive and confidential information with discretion

Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Preferred

Associate's degree in Accounting, Business, or a related field

Experience in construction supply, building materials, or a trade-based business

Familiarity with accounts payable and receivable in a product distribution or manufacturing environment

Experience supporting HR or personnel administration functions

Exposure to inventory reconciliation or operational cost tracking

QuickBooks certification or equivalent credential

Worksite address

columbia, MO, 65201, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.