About this opportunity
American Estate & Trust, Inc. lists this Bookkeeper & Operations Associate opportunity in las vegas, Nevada. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Bookkeeper & Operations Associate
To be considered for an interview, please make sure your application is full in line with the job specs as found below.
American Estate & Trust | Las Vegas, NV (On-site, 6900 Westcliff Dr) | Full-time | $65K plus discretionary bonus
About AET
American Estate & Trust is a Nevada-chartered trust company and IRS-approved nonbank trustee specializing in self-directed IRA custody for alternative assets. Since 2007, we’ve grown to roughly $2.5B in assets under custody for more than 20,000 investors, serving RIAs, family offices, fintech platforms, and deal sponsors through our investor portal, business portal, and API. We’re SOC audited and supervised by the Nevada Financial Institutions Division. We run a small operating team for a firm of our scale, so people here wear several hats well.
The role
We’re looking for a detail-driven bookkeeper who also enjoys operational and legal-admin work. You’ll anchor the firm’s day-to-day bookkeeping and take on a rotating mix of projects. You’ll report to the Chief Operating Officer, with a dotted line to the Accounting Lead.
This isn’t a “do one thing every day” role. If you like closing the books cleanly and then turning to a different kind of problem in the afternoon, you’ll fit right in.
What you’ll own
Bookkeeping (roughly half your time)
Daily and weekly entries, reconciliations, and AP/AR support
Month-end close, including bank and credit card reconciliations, accruals, and journal entries
Audit-trail upkeep for our SOC audits
Operational projects (roughly a third)
Process execution and data entry across systems as we integrate new lines of business
IRS EIN applications and state registrations for new entities
401(k) account onboarding paperwork using documented playbooks
Documenting and refining workflows, turning unwritten know-how into checklists
Legal and compliance admin (smaller, recurring)
Subpoena response coordination under Legal counsel’s supervision: case folder setup, document collection, redaction, Bates numbering, and production
Light corporate housekeeping under counsel’s direction
Your first 90 days
We want you to learn how we work before you own it. Your first three months move from learning, to contributing, to owning.
First 30 days: Learn the books and the business. You’ll meet the COO, Accounting Lead, Legal counsel, and Operations team. You’ll learn our chart of accounts, systems, and close calendar, shadow a full month-end close, and review our playbooks for EINs, state registrations, and 401(k) onboarding.
Days 31 to 60: Contribute with support. You’ll take over daily and weekly entries and reconciliations, run month-end reconciliations with the Accounting Lead reviewing your work, and complete your first EIN applications, registrations, and onboarding files.
Days 61 to 90: Own your lane. By day 90, you’ll run month-end reconciliations independently, handle routine operational requests end to end, and deliver your first written checklist for a workflow that wasn’t documented before.
What success looks like in year one
Clean, on-time month-end closes with reconciliations that tie out
Audit-ready records with no SOC findings tied to bookkeeping
EINs, registrations, and onboarding paperwork completed accurately and on time
Subpoena productions that are complete, properly redacted, and delivered on schedule
A growing library of checklists for work that used to live in people’s heads
A trusted teammate across Accounting, Operations, and Legal
What we’re looking for
Two or more years of bookkeeping experience (QuickBooks, NetSuite, or similar)
Comfort with reconciliations, journal entries, and month-end close
Exceptional attention to detail with sensitive documents, including financial records, legal correspondence, and IRS filings
Discretion; you’ll see customer financial data and legal correspondence daily
Comfort with ambiguity, and the judgment to move forward with incomplete information while asking the right questions
The temperament to switch between routine and ambiguous work without losing accuracy
Strong written communication and a clean paper trail by instinct
Adobe Acrobat fluency (redaction, Bates numbering) or willingness to learn quickly
Experience in financial services, trust or custody, banking, brokerage, or RIA is a plus
Prior legal-admin exposure (subpoena response, e-discovery intake, paralegal-adjacent work) is a plus
IRS or Secretary of State filing experience (EINs, foreign qualifications, annual reports) is a plus
Familiarity with self-directed IRAs or alternative asset custody is a plus
Regular use of Claude or similar AI tools to work faster and more accurately is a plus
Benefits
$65K base salary plus a discretionary bonus
10 days of paid time off
5 sick days
Health insurance
Dental insurance
Equal Employment Opportunity
American Estate & Trust is an equal opportunity employer. xhmxlyz We make employment decisions without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, age, disability, national origin, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law. We do not discriminate against employees or applicants who inquire about, discuss, or disclose their wages. If you need a reasonable accommodation during the application or interview process, please contact us.
Worksite address
las vegas, NV, 89110, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.