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Job description
Breast Care Center Office Assistant
Advocate Good Shepherd Hospital | Breast Care Center | Barrington, IL
Why Advocate Health
When you join Advocate Health, you are joining one of the nation’s largest nonprofit health systems, serving communities across Illinois and Wisconsin with a strong commitment to equity, excellence, and whole-person care.
At Advocate Health, we are redefining how, when, and where care is delivered—bringing human kindness to every step of the health journey. Guided by our Purpose, "From
discovery to everyday moments, we’re redefining care—for you, for us, for all,”
we are committed to creating a workplace where all teammates feel supported and empowered to grow.
(MA I- Opti...ob posting | Word)
Schedule Details
Position Type:
PRN / Registry
Department Hours:
Monday – Friday
Shift:
Day shift, 8 hours
Coverage Needs:
Supporting high-volume periods and staff vacations
Training:
Minimum 3 days/week for approximately one month
What We Are Looking For
Required Qualifications
High School diploma or equivalent
2–3 years of experience, preferably in a healthcare environment
Preferred Qualifications
Knowledge of medical terminology
Experience in a Breast Center, Radiology, or outpatient setting preferred
Knowledge, Skills & Abilities
Strong verbal and written communication skills
Typing proficiency of
50–60 WPM preferred
Computer literate with experience using:
Microsoft Excel, Word, and PowerPoint
Multiple databases and software systems
Fax machine operation
Strong organizational skills and attention to detail
Ability to work effectively in a fast-paced environment
What You Will Do
As a key member of the Breast Care Center team, you will help ensure timely coordination of patient care and department operations through administrative and workflow support.
Administrative & Reporting Support
Process Penrad letters and reports accurately and in a timely manner
Auto-commit Penrad reports throughout the day
Print, verify, and distribute patient and physician correspondence
Maintain strict patient confidentiality
File and organize reports and documentation
Fax reports to non-staff physicians
Imaging & Workflow Coordination
Support timely reading of mammography exams
Assist with preparation and organization of films for digitizing
Coordinate retrieval and return of outside films and update logs
Arrange imaging and requisitions per radiologist direction
Patient Flow & Department Operations
Answer phones professionally according to Advocate standards
Facilitate patient flow within the Breast Care Center
Assist physicians and teammates as needed
Distribute incoming mail and correspondence
Order & Documentation Management
Follow up with patient or physician offices to ensure accurate and timely orders
Track outstanding vs. received orders
Document issues or discrepancies appropriately
Utilize systems to locate and verify orders
System Utilization
Maintain working knowledge of:
Allegra, Penrad, Radnet
Care Connection, Scheduling.com, Lawson
Microsoft Office tools
Ensure pathology reports are available
Supplies & Scheduling
Maintain department supply levels via Lawson and dietary services
Schedule callback patients per radiologist request
Adjust daily schedules to support patient and department needs
Physical Requirements & Working Conditions
Ability to work in a fast-paced environment with established time constraints
Prolonged use of computers
Ability to lift up to 35 pounds without assistance
Use of patient handling equipment and team assistance when needed
Being Part of Something Bigger
At Advocate Health, your work matters—to patients, teammates, and the communities we serve. If you are passionate about supporting care delivery and making a difference every day, we encourage you to apply.
Disclaimer
This job description reflects the general nature of the role and is not intended to be an exhaustive list of responsibilities. Additional duties may be assigned as needed.
Worksite address
barrington, IL, 60010, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.