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Job description
Brokerage Services CoordinatorWe are seeking a proactive and highly organized Brokerage Services Coordinator to support a dynamic, fast-paced commercial real estate team based in San Francisco. This role plays a critical part in keeping our team running smoothly by managing schedules, coordinating logistics, and supporting key operational and client-facing tasks. The ideal candidate is detail-oriented, resourceful, and comfortable handling multiple priorities with discretion and efficiency.Core Responsibilities:Project management across multiple groups, including marketing, analysts, and brokers, to ensure project deadlines are metManage complex and often challenging calendars and scheduling for senior executives, including internal and external meetings, client appointments, and property toursCoordinate domestic and occasional international travel logistics for three executivesTrack revenue and expenses related to deal flow and marketing budgetsPrepare and process deal-related invoices and coordinate deal closings using internal Newmark systemsSubmit vendor invoices through Coupa and track cost-recovery issues with Newmark CorporateCoordinate with clients to arrange and manage meetings Assist in organizing and scheduling investor property toursMaintain and update various internal databasesManage select personal information and administrative tasks for senior executivesDesign, prepare, and write content for pitches, presentations, and property marketing collateralCreate and manage listing websites, marketing campaigns, and sold announcementsWrite and manage press releases for closed deals, working closely with Corporate Communications to distributeStay ahead of design and marketing trends to help generate brand awareness and maintain a competitive edgeCoordinate with third-party vendors for photography, video/aerial footage, and virtual tours for listingsFollow Newmark branding guidelines to ensure consistency across all marketing materials.Perform other administrative duties as neededCore Competencies:Excellent communication, organizational, and time-management skills.Superior grammatical and writing abilities.Knowledge of Adobe Creative Cloud Suite PreferredExceptional working knowledge of Microsoft Office 365 (particularly Outlook, PowerPoint, Word, and Excel)Knowledge of Oracle and Coupa platforms preferredAbility to prioritize, multitask, and meet tight deadlinesExperience creating marketing pitches, presentations, property marketing collateral, websites/landing pages, digital and print advertisements, and social media marketingAbility to convert research-based data into visually compelling stories for presentations, market updates, infographics, and graphsPreferred Skills/Experience:Experience level: 2–4 years preferred; entry-level candidates will be considered for the right fitKnowledge of the commercial real estate industryStrong troubleshooting and problem-solving skillsAbility to work independently and collaborativelyExperience with RCM or other database/real estate management programsProficiency with both Mac and PC platformsKnowledge of Ceros preferredSalary Range LanguageThe expected base salary for this position ranges from $75,000 to $90,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).Working Conditions: Normal working conditions with the absence of disagreeable elements.Note: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including sexual orientation and gender identity), national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.
Worksite address
palo alto, CA, 94301, US
Who can apply
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