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Job description
Business And Administrative SpecialistThe Business and Administrative Service (BAS) Manager is looking for a Business and Administrative Specialist to support assigned LBJ School operating units and centers and act as point of contact for their respective business and administrative services.About The University of Texas at AustinWhat starts here changes the world.The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 19 colleges and schools. By creating educational opportunities for all and leading cutting-edge research at scale, the University fosters positive social change, technological advancement, and economic progress showing the world that change really does start here.An organizational priority is to successfully make UT the world's highest-impact public research university, unleashing knowledge, opportunity and innovation from the heart of Texas.Learn more about UT's mission and values, and leadership.The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.About The LBJ School of Public AffairsThe Lyndon B. Johnson School of Public Affairs at the University of Texas at Austin is one of the nation's premier public policy schools. As Texas' top-ranked policy school for over five decades, the LBJ School provides unmatched opportunities for students to engage with policymakers, industry leaders and innovators in Austin and beyond. The school is committed to improving the quality of public service in the United States and abroad at all levels of governance and civic engagement. Our goals are to prepare students and professionals for leadership positions in public service, produce interdisciplinary research to advance our understanding of complex societal problems and create solutions, promote effective public policy and management practice and foster civic engagement on issues of public concern.Committed to advancing the quality of public service, the LBJ School continues to drive education, research and civic engagement at all levels of governance.ResponsibilitiesServe as point of contact for LBJ operating units and assigned centers for business and administrative matters. Advise unit heads of relevant policies. Receive request tickets and route or take action as appropriate. Facilitate requests which may include gathering information, preparing forms, coordinating approvals, providing account information, and other tasks to ensure timely service delivery. Create payment vouchers in Define. Ensure regular check-ins with unit heads and request support from CBO as needed.Process procurement requests for goods and services for assigned units. Receive and analyze procurement request tickets. Determine and execute appropriate method of procurement. Obtain quotes as needed. Prepare Business Contracts and related justification forms; serve as back up for business contract review and liaison between requestor and Business Contracts and Purchasing Offices from inception to final approval. Follow up on incomplete purchases or undelivered items. Order supplies. Coordinate vendor set up.Receive and process travel authorizations and changes. Coordinate documentation ensuring appropriate authorizations on file prior to travel. Assist faculty, staff, and students with travel arrangements as needed. Coordinate restricted region approvals. Prepare cash advance requests and reconciliations as required. Receive funds and process according to cash handling guidelines.Develop and maintain advanced knowledge of best practice and university/school policies, procedures, and processes for business operations. Manage queues to ensure timely processing and communication in accordance with LBJ business office service level expectations. Enter notes in school systems. Ensure consistently professional communication with vendors, internal customers, and university offices.Assist with account and budget maintenance including funds transfers and balance inquiries. Ensure sufficient funds are available for expenditures. Request financial reports on behalf of units.Required QualificationsBachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Assistant level. Knowledge of Microsoft Office applications. Experience managing files and performing data entry. Professional demeanor. Demonstrated excellent problem-solving skills. Excellent written, verbal and interpersonal communication skills. Ability to meet deadlines and to successfully identify, organize and complete tasks independently and in a team environment. Experience working with confidential information and providing advanced administrative support using tact, discretion, and diplomacy.*Relevant education and experience may be substituted as appropriate.Preferred QualificationsMore than the required experience. Experience providing direct support to senior leadership. Knowledge of UT and LBJ business office processes. Ability to quickly learn new software and technology. Experience coordinating complex projects.Salary Range$50,000 + depending on qualificationsWorking ConditionsTypical office environment.Repetitive use of keyboardRequired MaterialsResume/CVLetter of interestThree work references with contact information; at least one reference should be from a supervisorImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Worksite address
austin, TX, 78701, US
Who can apply
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