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Job description
Description
Great Ocean Condos & Homes is seeking an organized, proactive, and detail-oriented Business Development & Real Estate Assistant to support our Business Development Executive. This role provides administrative, operational, and research support across business development and real estate initiatives.
The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and is passionate about delivering exceptional organization and follow-through. This individual will help manage leads, maintain CRM data, conduct market and property research, coordinate communications, and assist with day-to-day activities that support business growth.
Essential Duties and Responsibilities of this Position:
Business Development Support
Maintain and update CRM systems with accurate lead, prospect, and client information.
Track and monitor sales opportunities, ensuring timely follow-up and documentation.
Assist with prospecting efforts, lead generation activities, and outreach campaigns.
Prepare reports, presentations, and business development materials.
Coordinate meetings, appointments, and follow-up communications.
Monitor business development pipelines and provide status updates as requested.
Real Estate Support
Conduct property and market research to support acquisition and growth opportunities.
Assist with compiling property data, competitive analyses, and market trends.
Coordinate documentation related to property opportunities and transactions.
Track deadlines, milestones, and action items related to real estate projects.
Maintain organized electronic files and records.
Administrative Support
Manage calendars, scheduling, and travel arrangements as needed.
Prepare meeting agendas, notes, and action-item follow-up.
Organize and maintain confidential documents and records.
Communicate professionally with internal teams, property owners, vendors, and prospective partners.
Support special projects and initiatives as assigned.
Requirements
Required Education and Experience High school diploma or equivalent required.
Minimum 2 years of administrative, executive assistant, sales support, real estate support, or related experience preferred.
Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
Experience working with CRM systems and data management.
Excellent organizational, time management, and communication skills.
Strong attention to detail and ability to manage multiple priorities simultaneously.
Preferred Qualifications
Experience in vacation rentals, hospitality, property management, real estate, or business development.
Working knowledge of real estate terminology and transactions.
Experience creating reports and analyzing data.
Key Competencies
Organization and follow-through
Professional communication
Relationship building
Problem solving
Initiative and accountability
Time management
Attention to detail
Adaptability
Physical Requirements
Prolonged periods of sitting and working on a computer.
Occasional standing, walking, and moving between office locations.
Ability to lift up to 10 pounds when necessary.
As part of our application process, we require all candidates to complete the Culture Index survey. This brief survey helps us understand your unique strengths and how you may fit into our team culture. Please take a moment to complete it at the time you submit your application. Please visit the link below:
Worksite address
new smyrna beach, FL, 32170, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.