This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
Job InformationJob Category: Virtual AssistantWork Schedule: Monday - Friday; 9:00 am - 5:00 pm Eastern Standard TimeHours Per Day: Full Time – 8 hours per dayCity: FayettevilleState/Province: GeorgiaCountry: United StatesZip/Postal Code: 30215Client Location: USAWork Location: Home Based - PhilippinesJob Type: Full timeIndustry: ConstructionClient InformationThe client is a real estate development and home-building company located in Fayetteville, Georgia. The business focuses on:Residential Real Estate Development: Building homes and planning residential communities.Custom / Boutique Home Building: Constructing residential properties with an emphasis on architectural design, functional living spaces, and long-term quality.Community Design: Planning human-scale neighborhoods with a focus on walkability, shared spaces, and environmental connection.Job Description• Manage bid solicitation process: distribute bid packages to subcontractors, track receipt confirmation, follow up with non-responders, and maintain bid log• Prepare and maintain bid leveling comparison worksheets for principal review• Track purchase orders for active projects; log invoices, verify against POs, flag discrepancies, and prepare payment runs for approval• Handle routine vendor and subcontractor communication (status follow-ups, document requests, scheduling)• Organize and maintain project document libraries (plans, permits, contracts, RFIs, submittals, correspondence)• Support general project admin as directed by the principal• Passos Construction Partners (PCP) — Commercial GC/CM• Build and continuously update master commercial prospect and referral database across target segments (architects, civil/structural engineers, commercial developers, real estate investors, commercial real estate brokers, property managers, medical, professional, franchise, retail, and nonprofit owners)• Enter, update, and maintain all contacts in the system; ensure data is current and properly tagged• Execute LinkedIn outreach sequences using principal-approved templates; draft personalized connection messages and follow-ups• Support email outreach campaigns: personalize and send messages, track opens/responses, log results• Maintain Business Development (BD) activity tracker: update status, log activities, flag contacts needing principal attention• Monitor commercial permit filings and development activity in the South Metro Atlanta target market; summarize weekly findings• Prepare capability statements, introduction packages, and other BD documents for formatting and distribution• Right Steps Advisory (RSA) — Business Consulting• Register and maintain professional profiles on all target expert networks• Submit applications to consulting marketplaces• Maintain RSA BD channel tracker; update status of all active and dormant channels• Conduct targeted research and build contact lists for PE firms with packaging and CPG supplier portfolios, M&A advisors, investment bankers, mid-market accounting firm operations contacts, and podcast/speaking targets• Manage LinkedIn publishing calendar; format and schedule approved posts weekly• Format and distribute email newsletter issues once drafted by principal• Research and compile podcast pitch lists with contact information and submission requirements• Cross-Entity Administrative Support• Manage principal's calendar: schedule meetings, send invites, prepare agendas, and send reminders• Draft emails and correspondence for principal review and approval• Organize and maintain shared file systems• Conduct general research tasks as assigned• Prepare weekly status summary reports across all three businessesMust Haves• Excellent written English, clear, professional, and error-free• Proficiency in office software tools and ability to transfer knowledge to similar tools• LinkedIn proficiency: comfortable with outreach, profile management, and content scheduling• Experience with CRM platforms, or ability to quickly learn and master• Strong research skills: able to find contacts, build lists, and summarize findings accurately• High attention to detail and strong organizational instincts• Ability to work independently and manage multiple priorities with minimal supervision• Comfortable handling confidential business information with discretion• Reliable internet connection and a professional, dedicated work setup• Available full-time during US Eastern Time business hoursHome Office RequirementsPlease only apply for this role if you have the following home office requirements:Perfectly working headset and webcamStable internet connection of at least 25 Mbps ~ 50 MbpsUp to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or laterQuiet room with no distractions or background noisesA backup plan if the power goes out or if your internet connection becomes unstable during your shift
Worksite address
fayetteville, GA, 30214, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.