Case Administrator

Job description

POSITION SUMMARY

The United States District Court for the Southern District of Illinois is seeking a full-time permanent case

administrator for the East St. Louis Clerks Office. The case administrator is responsible for maintaining

and processing case information and managing the progression of cases from opening to final disposition

in accordance with approved internal controls, procedures, and rules. Incumbent performs customer

service and cashier duties for the purpose of providing procedural information and collecting court fees.

Incumbent reports to the Operations Manager.

SUMMARY OF REPRESENTATIVE DUTIES AND RESPONSIBILITIES

The case administrator greets members of the public, bar, and other court agencies at the intake counter,

and answers, responds, and routes incoming telephone calls. The case administrator receives and

processes case information and maintains the official case events summary on the automated court

docket from opening to final disposition. The case administrator is responsible for reviewing pleadings to

ensure compliance with the Courts rules, entering information accurately into the automated case

management system, preparing procedural documents, monitoring due dates, and responding to

inquiries from chambers, court staff, counsel, and the public as well as performing disposition tasks to

close cases upon receipt of terminating documents. The case administrator will ensure the integrity and

quality of the case-related database. Other administrative duties as assigned also may be performed.

MINIMUM QUALIFICATIONS

Applicant must have one year of specialized experience. Specialized experience is progressively

responsible clerical or administrative experience requiring the regular and recurring application of clerical

procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and

involve the routine use of specialized terminology and automated software and equipment for word

processing, data entry, or report generation. Such experience is commonly encountered in law firms,

legal counsel offices, banking and credit firms, educational institutions, social service organizations,

insurance companies, real estate and title offices, and corporate headquarters or human

resources/payroll operations. Education may not be substituted for the specialized experience.

POSITION: Case Administrator

VACANCY NUMBER:

LOCATION: East St. Louis, Illinois

SALARY RANGE: CL 24 to CL 25 ($45,835 to $82,301), depending on qualifications*

DATE POSTED: September 8, 2026

CLOSING DATE: September 29, 2026, at 4:00 PM CT **

Salary set based on qualifications, experience, and pay setting rules per Guide to Judiciary

Policy.

Position is promotion eligible up to CL 26 without further advertisement or competition.

** Application packets will be reviewed upon receipt, and interviews may be held as well

 as a candidate selected, prior to the closing date of this announcement.

COURT PREFERRED SKILLS

Experience in the federal judicial system and/or with electronic case filing systems. Knowledge of legal

terminology and processes. Excellent verbal and written communication and clerical skills. Excellent

interpersonal skills. Solid computer skills. Ability to work as part of a team and provide excellent customer

service.

BENEFITS

Judiciary employees serve under excepted appointments (not civil service). Excepted appointments are

at will and can be terminated with or without cause. Federal benefits include paid vacation and sick leave,

paid holidays, and retirement benefits. Optional benefits include health insurance, life insurance, flexible

spending accounts for health and dependent care, dental and vision insurance, and a tax-deferred

savings plan. For more detailed information about federal judiciary benefits, please visit the United States

Courts website at This position is subject to mandatory

electronic fund transfer (direct deposit) participation for payment of net pay.

BACKGROUND INVESTIGATION REQUIREMENTS

The selectee for this position is subject to a criminal record check and satisfactory adjudication to be

eligible for employment. Candidates will not be asked about their criminal history prior to receiving a

tentative offer of employment. Candidates completing the AO 78 Employment Application are not

required to complete questions 18-20 regarding criminal history. Criminal history is not in itself

disqualifying. All available information, past and present, favorable and unfavorable, about the reliability

and trustworthiness of an individual will be considered when making an employment suitability

determination. Providing false and/or misleading information may be grounds for removal from the

application and selection process as well as disciplinary action if discovered after an individuals date of

hire. For more information, click here.

PROCEDURES FOR APPLYING

Application packets should include the following:

A letter of interest describing your knowledge, skills, and abilities as they relate to the duties of

this position;

Rsum;

AO78 (revised 05/24) Application for Judicial Branch Federal Employment (located on the Courts

website at and

Names, addresses, and telephone numbers of three professional references.

Click APPLY NOW to apply using our HR Employment Application System. Receipt will be acknowledged by

the Human Resources Department via e-mail. If you do not receive email confirmation, please contact

Human Resources at . Any questions regarding this vacancy should also be directed

to Human Resources. Application packets must be received by 4:00 PM Central Time on the closing

date. Incomplete and late application materials will not be considered. Application packets will be

reviewed upon receipt, and interviews may be held as well as a candidate selected, prior to the closing

date of this announcement.

Applicants must be United States citizens or eligible to work in the United States. Selection will be

consistent with the federal judiciarys policy to provide equal employment opportunity and to promote

and facilitate diversity, equity, and inclusion in its workforce. Applicants selected for interviews must

travel at their own expense, and relocation expenses will not be reimbursed.

The Court provides reasonable accommodation to applicants with disabilities on a case-by-case basis

for any part of the application or hiring process. Please contact Human Resources at

with any reasonable accommodation requests.

The Court reserves the right to modify the conditions of this job announcement or to withdraw the

announcement, any of which may occur without prior written or other notice. If a similar position opens

within 90 days of the closing date of this announcement, applicants under this announcement will be

considered without further advertisement and competition. Employees are required to adhere to a

Code of Conduct, which is available to applicants for review upon request.

********************************************

Courts Mission

Our mission is to resolve judicial matters fairly and justly

in a manner that will uphold and defend the Constitution of

the United States. We are committed to doing so through

communication and education in order to ensure respect for

the Court. We work to resolve disputes in a timely and

efficient manner to promote the publics confidence and

trust in the Judiciary of the United States and to protect

individual rights and liberties through law.

Clerks Offices Mission

The mission of the Clerks Office is to provide

administrative and case management support to the district

court, members of the bar, the public, and all government

agencies in a professional, timely, and efficient manner.

Through teamwork, we perform our duties with courtesy,

respect, equality, and fairness, thereby promoting public

trust and confidence in the judicial system. Success is

linked to commitment, and we are committed to

excellence.

THE UNITED STATES DISTRICTCOURT FOR THE SOUTHERN DISTRICT OF ILLINOIS IS AN EQUAL OPPORTUNITY EMPLOYER.

Salary/Compensation: $45,835 - $82,301 per year

recblid qk2qjdehni0v8z8bso5fbmozh6zst6

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.