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Job description
Catering Events Admin - PA Conv Ctr - CateringThe Catering Service Administrative Assistant provides internal administrative and operational support to the catering management team. This role focuses on organizing event documentation, preparing materials for service teams, and supporting staffing and onboarding processes. This position plays a critical role in ensuring efficient, behind-the-scenes execution of catering operations. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.Job Responsibilities:Prepare, print, and organize Banquet Event Orders (BEOs) and related event documentationAssemble and distribute event packets for catering staff and managementMaintain accurate and organized filing systems for event paperworkMonitor callout log and lateness and ensure proper disciplinary action is prepared for delivery before their next shiftDraft and track disciplinary documentation as neededAssist with creating signage and labels for food items and event displaysEnsure all printed materials are accurate, clearly formatted, and ready in advance of eventsSupport catering managers with administrative event setup needsAssist with creating and maintaining schedules for hourly catering staffTrack staffing needs and availability in coordination with catering leadershipUpdate schedules and communicate changes internally as neededCoordinate interview scheduling for prospective catering employeesCoordinate with HR for proper employee onboarding and record maintenanceProvide general administrative support to the catering management teamHelp streamline internal processes to improve efficiency and organizationSupport special projects and operational tasks as assignedAt Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.Qualifications:High school diploma or equivalent (Associate's or Bachelor's degree preferred)Previous administrative experience required (hospitality or catering experience a plus)Strong organizational and document management skillsProficiency in Microsoft Office (Word, Excel, Outlook)Ability to manage multiple tasks and meet deadlines in a fast-paced environmentHigh attention to detailStrong time management and organizationAbility to work independently and as part of a teamClear internal communication skillsDiscretion and professionalism with sensitive informationAdaptability and reliabilityMay require flexible hours, including occasional evenings or weekends, depending on scheduling needs.
Worksite address
philadelphia, PA, 19107, US
Who can apply
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