Job description
This is a remote position.
Part-Time Administrative & Operations Specialist (Fractional / Contract)
Employment Type:Part-Time (As-Needed), Independent Contractor
Location: Remote (U.S.-based)
Hours: ~10–40 hours/month, depending on client needs
Compensation: $25 to $40 hourly, commensurate with experience
About Cause Capacity
Cause Capacity partners with nonprofits and small businesses to strengthen their people, systems, and operations. We step in as embedded partners—helping organizations run more effectively so they can focus on their mission and growth.
Our clients are often in moments of transition or expansion. They don’t just need extra hands—they need thoughtful, reliable operators who can bring structure, clarity, and follow-through. Learn more ator check us out onLinkedIn.
About the Role
We’re building a bench of highly capable, detail-oriented operators who can step into client environments and provide flexible, high-quality administrative and operational support.
This is not a traditional admin role. You’ll be trusted to own tasks, improve systems, and anticipate needs—often with limited oversight. Assignments will vary across clients, and may be short-term, ongoing, or project-based.
This role is ideal for someone who enjoys variety, thrives in ambiguity, and takes pride in making things run smoothly behind the scenes.
Who You Are
You’re the person others rely on to “just figure it out.” You bring structure to chaos, follow through on details, and don’t wait to be told what to do next.
You might describe yourself as:
Resourceful and proactive— you identify gaps and solve problems independently
Highly organized— you build systems that keep people and projects on track
Service-oriented— you take pride in supporting teams and leaders effectively
Adaptable— you can shift between clients, tools, and priorities with ease
Comfortable with ambiguity— you don’t need everything spelled out to move forward
You’re also excited by the opportunity to work across mission-driven organizations and growing businesses, contributing in a flexible, fractional capacity.
What You’ll Do
You’ll serve as an embedded support partner across a range of client needs. Responsibilities will vary based on your strengths and client engagements, and may include:
Administrative & Operational Support (Small Biz + Nonprofit Clients)
Manage calendars, scheduling, and meeting coordination
Organize inboxes and communications workflows
Create, maintain, and improve file systems and documentation
Support internal processes to improve efficiency and clarity
Finance & Back-Office Support (Small Biz + Nonprofit Clients)
Track expenses, process invoices, and support reconciliations
Maintain financial records, service contracts, and documentation
Coordinate with external vendors (e.g., contractors, bookkeepers, accountants)
Executive Support(Small Biz + Nonprofit Clients)
Manage complex calendars and priorities for senior leaders
Draft communications, presentations, and board materials
Serve as a liaison between leadership, board members, clients, and/or stakeholders
Support client and/or donor relationship management
Digital & Communications Support(Small Biz + Nonprofit Clients)
●Schedule and post social media content
●Draft newsletters or blog content
Update website content (basic CMS edits)
Fundraising & CRM Support (Nonprofit Clients)
Maintain and update CRM systems (e.g., Salesforce)
●Process donations and generate reports
Draft donor communications and prepare outreach materials
Support events and donor engagement activities
Grants & Compliance (Nonprofit Clients)
Track grant deadlines and reporting timelines
Prepare and organize grant materials and documentation
Maintain accurate funder records and files
Program & Team Operations (Nonprofit Clients)
Track program data, timelines, and deliverables
Support participant or volunteer coordination
Prepare reports and routine communications
What You Bring
Experience
3+ years of experience in administrative, operations, or similar roles
Experience supporting small teams, startups, or nonprofits strongly preferred
Comfortable working in a remote, fast-moving, and client-facing environment
Core Skills
Strong organizational and project management skills
Excellent written and verbal communication
High attention to detail and follow-through
Ability to manage multiple priorities across different clients
Sound judgment and ability to handle confidential information
Technical Skills
Proficiency in Google Workspace and/or Microsoft Office
Expertise in calendar management, including proactive prioritization and schedule optimization
Experience with project management tools (e.g., Asana, Monday.com)
●Comfort learning new systems quickly
Bonus Experience
●CRM systems (e.g., Salesforce)
Financial tools (e.g., QuickBooks, Bill.com)
●Canva or basic design tools
Website platforms (e.g., WordPress, Wix)
How This Role Works
This is a 1099 contractor role, not a full-time position
Work is assigned on an as-needed, project-based basis
Hours may vary month-to-month depending on client demand
You’ll work both independently and as part of the Cause Capacity team
Why Join Cause Capacity
●Flexible, remote work
Exposure to a variety of mission-driven organizations and businesses
Opportunity to do meaningful, behind-the-scenes work that drives real impact
Ability to build a portfolio of diverse operational experience
How to Apply
We would love to learn more about you! Complete the application found at.Please complete the pre-screening questions and submit your resume, along with a cover letter sharing your interest in this opportunity. Incomplete applications will not be considered.
Cause Capacity is an equal opportunity employer.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.