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Job description
Bookkeeper
Location: Newark, NJ
Position Type: Full-Time
Schedule: Monday–Friday, Standard Business Hours
Salary: $100K DoE
Job Description
We are seeking a highly organized and detail-driven Bookkeeper to manage full-cycle financial operations across multiple properties and entities. This role requires strong accounting skills, excellent organization, and the ability to handle a wide range of responsibilities including bank reconciliation, A/R, A/P, tenant bill-backs, payroll coordination, reporting, and communication with external accountants and banks. The ideal candidate is experienced, reliable, and able to maintain accurate financial records across a complex portfolio.
Key Responsibilities
Banking & Cash Management
Manage all bank accounts and monitor daily balances
Perform monthly bank reconciliations for all accounts
Payroll
Coordinate payroll with payroll company
Ensure all payroll items are processed accurately and on time
Handle all monthly payroll bill-backs between companies
Tenant Bill-Backs & Reconciliations
Manage all tenant bill-backs (monthly, quarterly, annual)
Handle year-end reconciliations for utilities, CAM, real estate taxes, insurance, etc.
Accounts Receivable (A/R)
Track all rent payments through scanned checks, RentCafe, and ACH deposits
Enter all received checks into Yardi
Prepare and send monthly tenant invoices through Yardi Breeze
Accounts Payable (A/P)
Review and manage all bills/invoices received through A/P mailbox
Enter all invoices into Yardi under the correct entity
Prepare A/P list and send to management for check processing
Insurance & Compliance
Ensure all insurance premiums are paid on time
Ensure all leasing commissions are paid on time
General Ledger & Recordkeeping
Maintain and update GLs for each property and for MAP/MPM
Maintain all financial and tenant records in Yardi, Dropbox, and internal systems
Financial Reporting
Monthly P&Ls per property (with quarterly budget comparisons)
Monthly P&Ls per portfolio + YTD
Monthly balance sheets per property and portfolio
Quarterly MAP/MPM P&Ls
Month-End & Year-End Close (Cash Basis)
Perform month-end close
Tie out all general ledgers for year-end
Prepare year-end closing adjustments
Provide all GLs and trial balances for all properties to external accountants (C-Biz)
Distribute K-1s to all property owners
Mortgages & Taxes
Ensure all mortgage payments are made and recorded
Set up recurring wires when needed
Pay real estate taxes for applicable properties
Management Fees
Calculate monthly management fees per property and prepare schedules
Utilities & Development
Ensure all utilities are paid and properly recorded (special attention to water bills)
Pay all development bills according to A1A contract instructions
Credit Card Management
Obtain approval/receipts for all MAP credit card charges
Pay the credit card on time
Allocate all charges properly across entities
Acquisitions & Special Projects
Track and properly record all costs associated with MAP acquisitions
Bill partners quarterly for applicable shared acquisition costs
Respond to bank requests for financial information
Assist accountants with information required for tax filings
Access & Permissions
View-only access to all bank accounts (no check signing or money movement)
Qualifications
Strong bookkeeping and accounting experience managing multiple entities
Proficiency with Yardi (Breeze or Voyager preferred)
Strong Excel and financial reporting skills
Ability to manage complex, multi-entity accounting
Highly organized with strong attention to detail
Experience with real estate accounting strongly preferred
Consultant
Reference number: 25517
Date Posted: Dec 29th, 2025
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Worksite address
newark, NJ, 07175, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.