Chief of Staff

Job description

Tubbesing is a leading provider of mission-critical power solutions and services, supporting data centers, healthcare facilities, industrial operations, and other critical infrastructure environments. We are committed to delivering exceptional service to our customers while fostering a collaborative and supportive workplace for our employees.

The Role

The Chief of Staff is a hands-on, high-trust generalist role at the center of the company. You will own our people operations, run the office, plan the events that bring our team together, and act as a strategic partner to the executive team. This is not a purely administrative position as you will be trusted with sensitive information, expected to solve problems before they reach leadership, and given real ownership over how the company operates day to day.

What You’ll Do

Process accurate, on-time payroll for all employees and contractors

Administer benefits enrollment, changes, and annual open enrollment

Maintain payroll records and ensure compliance with federal, state, and local requirements

Serve as the primary liaison with our payroll provider and benefits brokers

Human Resources

Own the full employee lifecycle: recruiting coordination, offer letters, onboarding, performance cycles, and offboarding

Maintain the employee handbook, HR policies, and personnel files

Act as a trusted, confidential resource for employee questions and concerns

Track PTO, leave requests, and compliance training

Support managers with hiring plans, compensation questions, and employee relations

Event Planning

Plan and execute company events, including all-hands meetings, team offsites, holiday celebrations, client functions, and milestone gatherings

Manage budgets, vendors, venues, catering, and logistics from concept through follow-up

Office Management

Keep the office running: supplies, equipment, facilities, vendors, and mail

Manage relationships with landlords, IT support, cleaning services, and other providers

Oversee the office budget and identify opportunities to improve efficiency

Ensure the workspace is safe, welcoming, and well organized

Executive Support

Partner with the COO and executive team on scheduling, travel, and meeting preparation

Prepare agendas, briefing materials, and follow-ups for leadership and board meetings

Track key initiatives and action items across the executive team and drive them to completion

Handle confidential correspondence and special projects with discretion and sound judgment

What We’re Looking For

5+ years of experience in operations, HR, executive support, or a similar generalist role, ideally in a growing company

Hands-on experience running payroll and administering benefits (experience with Alliance payroll platform is a plus)

Working knowledge of basic employment law and HR best practices

Proven ability to plan and execute events from start to finish

Exceptional organization and follow-through

Unquestionable discretion with sensitive personnel and business information

Clear, warm communication style; you can talk to a new hire, a vendor, and the CEO with equal ease

A proactive, problem-solving mindset and a genuine willingness to roll up your sleeves

Proficiency with Microsoft Office; comfort learning new tools quickly

Bachelor’s degree in human resources, business administration, or a related field preferred

HR certification (SHRM-CP, PHR) is a plus but not required

What We Offer

Competitive salary commensurate with experience

Health, dental, and vision insurance

Paid time off and company holidays

Retirement plan with company match

A collaborative, supportive team that values the work you do

Tubbesing is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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Worksite address

dallas, TX, 75215, US

Who can apply

Review the original listing for work authorization, qualifications and employer requirements.