About this opportunity
FlowerHire lists this Chief of Staff opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
We’re hiring a Chief of Staff / Personal Assistant to serve as the right hand to an entrepreneur overseeing multiple businesses and a busy family life in the Hudson Valley.
This is a unique role for someone who can operate at both the 30,000-foot and highly tactical levels. One moment you may be helping prioritize business initiatives or preparing for a board obligation; the next, you’re coordinating an appointment, handling a local errand, or making sure something mentioned in passing three weeks ago gets resurfaced at exactly the right time.
At its core, this person will create the structure around a fast-moving founder so he can stay focused on the areas where he has the greatest impact.
What You’ll Own:
Serve as a trusted thought partner and organizational right-hand to the founder
Create a reliable system for capturing, prioritizing, tracking, and resurfacing tasks and ideas
Manage and strategically prioritize a complex business and personal calendar
Anticipate upcoming commitments, deadlines, seasonal priorities, and potential conflicts
Help determine what needs the founder’s attention, what can be delegated, and what can be handled independently
Coordinate across multiple businesses and act as a point person to keep projects and priorities moving
Manage travel, appointments, family scheduling, and personal logistics
Handle hands-on errands, pickups, and local coordination as needed
Support nonprofit and board responsibilities, including organizing materials and tracking important deadlines
Provide light business administration and project-management support
Build processes and systems that reduce the amount of information the founder needs to personally hold onto
Follow through relentlessly so that nothing important gets lost in a text, voice note, conversation, or busy week
Who Will Thrive Here:
You’re highly organized, but this role requires more than maintaining a great calendar. You know how to bring structure to someone else’s constantly changing priorities without slowing them down.
You anticipate rather than wait to be asked. You’re comfortable receiving an incomplete thought and figuring out the next step. You have the judgment to know when something needs immediate attention and when it can wait. Most importantly, you enjoy being the person behind the scenes who makes a busy person’s professional and personal life function better.
This is not a traditional corporate Chief of Staff role, nor is it a traditional Personal Assistant position. It sits somewhere in between and requires someone equally comfortable with executive-level organization and rolling up their sleeves to handle the details.
The environment is entrepreneurial, hands-on, and connected to agricultural businesses, including a licensed cannabis operation. The founder’s office isn’t always a desk, so this position is best suited for someone who enjoys being active and comfortable working in a farm environment.
What We’re Looking For:
3+ years directly supporting a founder, entrepreneur, owner, principal, or senior executive
Experience spanning executive support, personal assistance, project management, operations, or Chief of Staff-type responsibilities
Exceptional follow-through and ability to manage a high volume of moving pieces
Strong judgment, discretion, and comfort handling confidential business and personal matters
Excellent calendar, task-management, and organizational skills
Comfortable communicating through texts, voice notes, and quick conversations
Ability to operate independently and proactively solve problems
Comfortable supporting a licensed cannabis business
Valid driver’s license and reliable transportation
Available to work onsite in the Hudson Valley, NY, five days per week
Experience supporting a family office, entrepreneurial founder, estate, farm, ranch, or other nontraditional working environment is a plus.
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Worksite address
new york, NY, 10261, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.