About this opportunity
NorthStar Memorial Group lists this Clerical & Admin Specialist I opportunity in oakland, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Clerical & Admin SpecialistNorthStar Memorial Group is seeking a Clerical & Admin Specialist at Chapel of the Chimes in Oakland, CA. Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We serve as the cornerstone of our client family support structure, acting as the glue that holds everything together. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.The Clerical & Administrative Specialist supports both funeral and cemetery administration through accurate contract processing, financial recordkeeping, vendor invoice management, and general office operations. This role requires exceptional attention to detail, comfort with confidential information, and the ability to balance back-office tasks with compassionate, front-line customer service. This role is 100% onsite, and the schedule is Tuesday-Saturday 8:30AM-5:00PM. During training period, the schedule would be M-F 8:30AM-5:00PM.ResponsibilitiesContract Processing & Case ManagementAccurately post Pre-Need funeral contracts, ensuring all associated documents, payments, and aftercare tasks are tracked and completed.Process At-Need amendments, including pricing adjustments, service changes, and internal updates.Issue refunds, following company protocols and documentation standards.Prepare write-offs, ensuring compliance with internal approval workflows.Maintain complete and compliant digital and physical records for all casesFinancial & Vendor SupportReview, code, and submit vendor invoices for timely payment processing according to accounting guidelines.Coordinate with internal departments to resolve coding questions, discrepancies, or missing documentation.Assist with credit card reconciliation, including receipt gathering, transaction tracking, and ledger accuracy.Support internal financial audits by organizing documentation and providing requested reports.Maintain exceptional accuracy in all entries to reduce processing errors and rework.Administrative Office SupportAnswer incoming phone calls with professionalism, empathy, and clear communication.Greet and assist families arriving at the cemetery or funeral office; guide them to the correct staff member or help with immediate needs.Receive payments for services, merchandise, or property; issue receipts and follow internal cash-handling procedures.Complete routine office tasks including scanning, filing, data entry, mail distribution, and document organization.Qualifications:1+ years of administrative support experienceComputer knowledge (Windows, MS Word, MS Excel, HMIS, word processing, spreadsheets, database and presentation software)Ability to work well in a team-based environmentAbility to learn new software and conduct new tasksProfessional communication and organizational skillsValid driver's licenseHigh School Diploma or equivalentPreferredExperience in funeral, cemetery, medical, legal, or other regulated industries.Familiarity with HMIS, Archimedes, or similar case-management software.Cash-handling or accounts payable experience.Bilingual skills (Spanish, Chinese languages, or Vietnamese) a plus.Compensation of $24-25/hr. DOEBenefitsMedical, Dental, and Vision InsuranceHealth Savings Account (HSA)Life Insurance401(k) with Employer MatchingWe are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.
Worksite address
oakland, CA, 94601, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.