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Job description
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As an Assistant Property Manager, you will be responsible for day-to-day oversight of all tenant correspondence, administration of tenant lease agreements, billing and collecting tenant receivables (AR), processing and mailing invoices (AP), preparing monthly and quarterly reports, assisting in annual budget preparation, event planning, vendor correspondence and assisting the Property Manager with special projects as necessary.
Job Responsibilities:
General Administrative Duties
Oversee day to day office communication
Maintain office supply inventory
Draft memos and correspondence
Enter tenant work tickets in online work order system
Organize lease, vendor and building files
Administer tenant security key cards and activation approval process
Maintain office contact list including tenant contacts, management office contacts and emergency contacts
Update office calendar for building, accounting, and other project specific deadlines
Assist the Property Manager
Conduct routine building inspections
Perform janitorial inspections
Maintain tenant relations and coordinate quarterly tenant meetings
Manage tenant move in process
Assist construction manager and tenant during build-out phase of tenant suite
Assist with touring available space to prospective tenants upon request
Assist in annual budget preparation package
Process Accounts Payable
Adhere to the accounting deadlines to ensure no delinquent payments
Code all invoices with the correct expense code using the approved budget
Ensure that each invoice is valid and has a purchase order (PO)
Ensure vendors are registered in RMIS
Maintain AP files for all vendors
Process Accounts Receivables/Collections
Use lease abstract to setup tenant billing in the accounting system
Deposit daily receipt of tenant rent payments and enter in accounting software
Create and deliver monthly rental statements to tenants
Lease Administration
Review and “abstract” new tenant lease agreements
Input information into accounting system for billing and tracking
Update contacts, lease dates, billing information, insurance dates for monthly report generation
Order tenant suite signage / lobby directory, tenant gift in coordination with move
Generate monthly insurance expiration reports
Maintain both original lease agreements/amendment documents in secure safe and all tenant lease files in electronic database
Monthly Reports
Prepare month-end accounting “closing reports”
Run audit trail accounting reports for the month-end close
Each month review the expense distribution report to ensure all invoices are coded properly
Prepare month end accruals and expense variances
Ensure monthly and quarterly client reports include variance comments, capital variances, and executive summary updates
Job Qualifications:
Bachelor’s Degree preferred or equivalent combination of education, training, and experience. Commercial real estate experience preferred
Proficiency in Microsoft Suite (Word, Excel, Outlook, and PowerPoint) is required
Knowledge/Experience with other software applications such as MRI, Yardi, and Kardin is a plus
Strong written and verbal communication skills
Strong customer service and people skills
Ability to multi-task, prioritize, and complete assigned duties
Excellent time-management and general organization skills
About Lincoln Property Company
Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: .
All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative and Accounting/Auditing
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Worksite address
seattle, WA, 98127, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.